Administrative & Communications Coordinator

Role Summary The Administrative & Communications Coordinator supports the day-to-day responsibilities of Ascension Cathedral through a combination of administrative support, parish communications, and digital content management. This role serves as a key resource for clergy, parish leadership, ministries, and the parish community by helping ensure that office responsibilities, communications, schedules, and community information are organized, accurate, and delivered in a timely manner. The ideal candidate is highly organized, detail-oriented, technologically proficient, and comfortable managing multiple priorities. Success in this role requires strong communication skills, excellent follow-through, a proactive mindset, and a commitment to maintaining a welcoming and professional office environment. Key ResponsibilitiesAdministrative & Office Support Provide administrative support to clergy and parish leadership. Serve as the primary point of contact for office visitors, callers, parishioners, and general inquiries. Manage daily office operations to ensure a professional, organized, and welcoming environment. Maintain filing systems, office records, and shared administrative resources. Sort and distribute incoming mail and correspondence. Prepare letters, reports, meeting materials, and other administrative documents as requested. Assist clergy with scheduling, correspondence, meetings, and administrative needs. Maintain confidentiality and discretion regarding parish, personnel, and pastoral matters. Coordinate security coverage for daily activities and special events in collaboration with the Operations Manager. Communications & Community Engagement Serve as the primary coordinator for parish communications and community-facing materials. Produce and distribute weekly email communications, bulletins, announcements, mailings, and event promotions. Maintain communication schedules and publication deadlines while ensuring accuracy, consistency, and professionalism across all communications. Create, schedule, and manage content across parish social media platforms to promote events, programs, ministries, and community initiatives. Website & Digital Content Management Maintain and update the parish website using Squarespace. Coordinate website content updates with clergy, ministries, and parish leadership. Graphic Design & Marketing Support Create flyers, graphics, signage, promotional materials, and other visual communications using Canva and established parish brand guidelines. Support parish events, stewardship initiatives, festivals, fundraisers, educational programs, and ministry communications through effective visual design as needed. Coordinate printing and production of communication materials while ensuring consistency across all platforms. Email Marketing & Database Management Manage parish communications through Mailchimp and other communication platforms. Maintain contact databases and communication records. Calendar & Event Coordination Assist in coordinate scheduling of church services, ministry meetings, parish events, and facility usage in collaboration with the Operations Manager. Assist with event planning, logistics, and administrative coordination as needed. Ensure accurate communication and coordination among clergy, staff, ministries, and volunteers. Required Skills & Experience Strong administrative, organizational, and project coordination skills. Exceptional attention to detail and commitment to accuracy. Excellent written and verbal communication skills. Proficiency in Canva, Squarespace, Mailchimp, Microsoft Office, and Google Workspace. Demonstrated ability to independently manage projects, prioritize responsibilities, and execute assignments with minimal supervision. Strong proofreading and editing skills. Strong sense of ownership and responsibility for assigned tasks, projects, and communications from inception through completion. Ability to anticipate needs, proactively identify issues, and develop solutions before problems impact parish operations or communications. Professional demeanor with strong interpersonal skills. Ability to maintain confidentiality and exercise sound judgment. Preferred Qualifications Experience working in a nonprofit, church, educational, or community organization. Familiarity with parish life and Orthodox Christian ministry environments. Experience with website management, email marketing, social media, and content creation. Graphic design and visual communication experience. Event coordination experience. Core Competencies Organization & Time Management, Attention to

Detail, Professional Communication, Initiative & Accountability, Project Coordination, Technology Proficiency, Customer Service & Hospitality, Confidentiality & Discretion, Collaboration & Teamwork, Adaptability & Problem Solving Pay:

Up to $29.00 per hour

Education:

High school or equivalent (Preferred)

Experience:

Administrative:

2 years (Required)

Canva:

1 year (Preferred)

Language:

Greek (Preferred)

Work Location:

In person