Administrative Associate (Orange, CA, 92868) | 05/28/26

Job Description Job Description:

Job Title:

Administrative Associate Location:

Primarily Orange County (CHOC location); occasional travel to San Diego required

Duration:

75 weeks / 17

Months Shift:

Day shift, 8:00 AM - 5:00 PM (flexible)

Important Note:

Candidates must confirm their ability and willingness to work primarily in Orange County and travel to San Diego as needed. Please document this confirmation in the submission. Position Overview This role supports a large-scale EPIC integration project. The ideal candidate will be highly organized, detail-oriented, and adaptable, with strong coordination skills. The Administrative Associate will play a key role in ensuring smooth project operations by managing logistics, scheduling, and administrative functions. Key Responsibilities Coordinate meeting scheduling and training room logistics

Support project activities, including planning and execution within scope

Manage administrative tasks such as storing, retrieving, and distributing information

Serve as a liaison between internal teams, external partners, vendors, and stakeholders

Assist with logistics tracking and follow-ups

Provide training and orientation for new staff

Troubleshoot office technologies and support operational needs

Ensure efficient day-to-day administrative and departmental operations Requirements Minimum 2 years of relevant experience (3+ years preferred)

Strong organizational, communication, and coordination skills

Ability to multitask and manage priorities in a fast-paced environment

Proficiency with office technologies and administrative tools Education High School Diploma, GED, or equivalent (required)

Associate's Degree (preferred)