Description We are looking for an Administrative Coordinator to support daily office operations and provide dependable assistance to internal teams in San Diego, California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming, and efficient workplace while managing a wide range of administrative priorities. The role combines front-desk interaction, coordination of office services, record handling, and support for meetings, onboarding, and general business activities.

Responsibilities:

• Provide day-to-day administrative support to employees, managers, and department leaders while helping maintain smooth office operations.
• Welcome visitors, clients, and vendors professionally and serve as a reliable point of contact for general office needs.
• Oversee shared inbox activity, route requests to the appropriate team members, and communicate updates related to new client and job setup activity.
• Track workflow activity in internal systems, coordinate scanning and document handling for tax-related processes, and store signed filing confirmations in designated records platforms.
• Arrange conference room bookings, coordinate hotel or meeting space reservations, and support event and gathering logistics, including food planning and post-meeting cleanup.
• Manage incoming and outgoing mail, packages, and check processing, including maintaining daily receipt records and preparing deposits.
• Monitor inventory for office and kitchen supplies, place orders for materials such as stationery and business cards, and work with vendors to keep the workplace properly stocked.
• Support office equipment readiness by replenishing paper supplies in shared machines and coordinating issue resolution with technical support when needed.
• Maintain administrative calendars, assist with onboarding materials for new hires, and help track staff attendance, availability, and related updates as required.
• Coordinate facilities and security-related tasks, including access items, parking resources, and office key control when employees join or leave the organization. Requirements
• Prior experience in an administrative, office coordination, or support role within a detail-focused business environment.
• Strong verbal and written communication skills with the ability to interact effectively with staff, leadership, visitors, and vendors.
• Proven ability to manage calendars, shared inboxes, records, and multiple competing priorities with accuracy and professionalism.
• Comfort working with business software and office tools such as CRM platforms, Concur, ADP, Cisco Webex Meetings, and Microsoft Outlook.
• Experience handling inbound calls, processing documents, and supporting routine financial or budget-related administrative activities.
• High level of organization and attention to detail when managing supplies, meeting logistics, mail distribution, and confidential materials.
• Ability to work independently, follow through on requests, and maintain a responsive, service-oriented approach in a busy office setting.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .