Administrative Coordinator

We are looking for an organized and detail-oriented Administrative Coordinator to join our team in San Jose, California. In this long-term contract role, you will play a key part in ensuring smooth administrative operations for various projects. This position requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving.

Responsibilities:

• Prepare, distribute, and maintain records of subcontractor documents, including subcontracts, change orders, and purchase orders.
• Verify and update project data to ensure accuracy and timely processing of information.
• Coordinate the ordering and distribution of project drawings to relevant stakeholders.
• Request, review, and log subcontractor certificates of insurance for compliance.
• Compile and distribute comprehensive project closeout packages for clients.
• Collaborate with the accounting team to maintain accurate records within Sage systems.
• Handle additional administrative tasks as required, adapting to evolving office needs.