Finance & Administrative Coordinator

Finance & Administrative Coordinator

SOCAT INC. - 3.5

San Jose, CA Job Details Contract $30 - $33 an hour 2 hours ago Qualifications Vendor relationship building Communication with suppliers Google Workspace Customer communication Confidential information handling Google Sheets Google Docs Slack Communication platforms Bachelor's degree Collaborative technology platforms Accounting and finance experience Communications Business Administration Google Calendar Technical Proficiency Quality data entry

Full Job Description Job Summary:

The Finance & Administrative Coordinator will handle a dual portfolio of office administration and foundational financial support. The ideal candidate has strong organizational skills, basic accounting/bookkeeping familiarity, and the ability to manage complex workflows. You will be responsible for everything from invoicing and expense tracking to vendor management and executive scheduling.

Key Responsibilities:

Financial Support & Bookkeeping:

Manage day-to-day financial data entry, accounts payable (AP), and accounts receivable (AR). Handle client invoicing, follow up on outstanding payments, and issue receipts. Oversee company expense tracking, corporate credit card reconciliation, and employee expense reports. Coordinate with our external accountant/CPA for monthly closing and tax preparation.

Office Administration & Logistics:

Serve as the primary point of contact for office vendors, building management, and suppliers; streamline procurement of office supplies. Manage executive calendars, schedule strategic internal/external meetings, and coordinate occasional travel logistics. Maintain and organize digital and physical company records, ensuring data privacy and compliance.

Operations & Reporting:

Prepare regular operational and basic financial reports for senior leadership to help track business performance. Assist with internal HR administrative tasks, including onboarding paperwork coordination and tracking team time-off. Identify opportunities to streamline administrative workflows and improve office efficiency.

Qualifications & Requirements:

Experience:

2-3 years of experience in office administration, executive support, or an operations role, with at least 1 year of direct experience handling basic financial administration (such as invoicing, bookkeeping, or expense reconciliation).

Education:

Bachelor's degree preferred (Business Administration, Finance, Communications, or related fields).

Technical Skills:

Proficiency with QuickBooks, Xero, or similar basic accounting software is highly preferred. Advanced skills in GSuite (Google Docs, Sheets, Calendar) and Microsoft Office Suite (Excel, Word). Experience with team collaboration tools (e.g., Slack).

Soft Skills:

Exceptional attention to detail and a high level of accuracy in data entry and financial tracking. Strong verbal and written communication skills; ability to communicate professionally with clients and vendors. Proven ability to handle confidential financial and personnel information with discretion. A problem-solving mindset, a strong work ethic, and the ability to work independently in a fast-paced environment.

Pay:

$30.00 - $33.00 per hour

Work Location:

In person