An Administrative Supervisor supervises administrative services in a larger company or organization. Manages office and business supplies, or documents and improves efficiency in office and administrative procedures, or supervises administrative staff. Coordinates with company operations directors and managers.
Administrative Grant Coordinator, Administrative Support Coordinator, Level II Temporary, 50% Time Base
Job no: 561161
Work type: Staff
Location:
Sonoma
Categories:
Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Part Time, On-site (work in-person at business location)
This position is only open to Sonoma State University Employees
Application Process
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, September 8, 2026.
Please review the position description listed above for full scope of responsibilities and qualifications.
Job Summary
Reporting to and under general direction of Associate Director of EdEon, with additional work direction from the Director of EdEon and SSU grant-funded Principle Investigators (PIs), the Administrative Grant Coordinator is responsible for coordination of administrative support functions for a range of grant funded projects. This range varies from small grant-funded projects to large-scale, complex grant funded projects. Projects include activities in education, outreach, and research. The incumbent evaluates and provides recommendations related to operational and procedural matters and work procedures; coordinates and executes large scale, projects with broad, visible impact which involve overseeing coordination with other departments and research partners outside of SSU. Work involves identifying project needs, supporting participation and engagement, coordinating and delegating work and seeing a project through initiation, execution, coordination, implementation and evaluation. The Administrative Grant Coordinator performs a variety of administrative tasks in the day-to-day operations of the department office and serves as a central resource person to students, faculty, and staff, and the community.
Key Qualifications
This position requires a high school degree or technical/vocational program degree, and a minimum of two to three years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. Previous experience in a fast-paced and complex academic office and a Bachelor's degree is preferred. Intermediate proficiency with computers and Microsoft Office Suite (Excel, Word) is required. Knowledge of Google Suite and People Soft preferred. Experience as well as skills in website development and desktop publishing is desired. Must be willing and able to learn technical software as needed and be proficient in navigating the internet and in the daily use of e-mail.
Salary and Benefits
This is a half time (50% time base), temporary, non-exempt position. The CSU Classification Step Range for this position is $4,367 - $6,362 per month (step 1 - step 20). Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 1 ($4,367, 50% time base = $2,183.50 a month). Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.
A comprehensive benefits summary for this position is available online by to be taken to the CSU benefits page.
For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.
Supplemental Information
About Sonoma State University:
Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosp of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Equal Opportunity & Mandated Reporting:
The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting:
This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
