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Executive Administrative Coordinator
Job
Robert Half
Vista, CA (In Person)
Full-Time
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Job Description
A growing professional services organization is seeking an Executive Administrative Coordinator to serve as a strategic partner to senior leadership. This position combines executive support, project coordination, office management, and operational administration into one highly visible role. The successful candidate will work closely with executives, department leaders, clients, and external partners while helping ensure the organization operates efficiently and professionally.
Key ResponsibilitiesExecutive SupportManage complex calendars and meeting schedulesCoordinate travel arrangements and executive eventsPrepare reports, presentations, and leadership communicationsTrack key projects, deadlines, and deliverablesMaintain confidential business informationOperations & Project CoordinationAssist with organizational planning and reportingCoordinate cross-functional meetings and initiativesMonitor project timelines and follow-up activitiesSupport vendor relationships and contract administration
Key ResponsibilitiesExecutive SupportManage complex calendars and meeting schedulesCoordinate travel arrangements and executive eventsPrepare reports, presentations, and leadership communicationsTrack key projects, deadlines, and deliverablesMaintain confidential business informationOperations & Project CoordinationAssist with organizational planning and reportingCoordinate cross-functional meetings and initiativesMonitor project timelines and follow-up activitiesSupport vendor relationships and contract administration