Administrative Coordinator

Description Administrative Coordinator We are looking for a highly organized Administrative Coordinator to support executive operations in Englewood, Colorado. This is a Contract position suited for an experienced, detail-oriented individual who can manage competing priorities, maintain discretion, and communicate effectively with stakeholders across the organization. The role blends executive-level administrative support with project coordination, helping keep schedules, meetings, communications, and office activities running smoothly.

Responsibilities:

• Oversee a complex executive calendar, balancing meetings and priorities to create an efficient daily schedule.
• Arrange meetings, prepare logistics, and participate when needed to capture notes and document next steps.
• Track follow-up items after meetings and help drive timely completion of assigned actions.
• Draft, review, and distribute clear correspondence and other written communications on behalf of leadership.
• Reconcile corporate card expenses and assist with routine administrative reporting and documentation.
• Coordinate travel plans, including itineraries and related scheduling details.
• Provide broad office support for the Office of the President, contributing wherever administrative needs arise.
• Welcome visitors and respond to walk-in inquiries with sound judgment.
• Assist with proofreading formal documents, including institutional materials, to ensure accuracy and clarity. Requirements
• 3-4 years of administrative or coordination experience, ideally supporting senior leadership.
• Demonstrated success managing calendars, scheduling meetings, and handling multiple priorities at once.
• Strong written communication skills with excellent grammar, proofreading ability, and attention to detail.
• Proficiency with Microsoft Office, especially Word and Excel.
• Detail-oriented demeanor with the ability to interact confidently with executives, faculty, staff, and visitors.
• High level of discretion and maturity when working with sensitive or confidential information.
• Resourceful, self-assured, and comfortable responding to shifting requests in a fast-paced office.
• Higher education experience is preferred; otherwise, experience supporting VP-level leadership is strongly desired.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .