Administrative Coordinator

Benefits:

401(k) 401(k) matching Dental insurance Paid time off Training & development Vision insurance About Us Breakpoint Surveying & Underground is a growing utility locating company supporting both public and private sector projects. Our services include 811 utility locating, private locating, concrete scanning, and more. We are seeking a highly organized and proactive Administrative Operations Coordinator to be a hybrid-support style role, which will include supporting daily office operations, scheduling, invoicing, and HR administrative functions. Position Summary This role serves as the primary office administrator responsible for coordinating daily operations, managing scheduling and invoicing processes, and supporting HR administrative functions. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple responsibilities while maintaining accuracy and efficiency in a fast-paced environment.

Key Responsibilities:

Office Administration (Primary Function) Manage day-to-day office operations and administrative tasks Answer and route calls, emails, and general inquiries Coordinate calendars, meetings, and internal communications Maintain organized filing systems and documentation Assist with office organization, supplies, and administrative workflows Scheduling & Operations Coordination Manage and maintain daily job scheduling and calendars Coordinate job assignments and adjust schedules as needed Communicate scheduling updates with field staff and leadership Maintain accurate scheduling records and support operational coordination Invoicing & Billing Administration Prepare and generate invoices for contract and private work Pull and verify ticket data and billing information Track monthly contract invoicing and submission deadlines Maintain organized invoicing records and documentation Assist with billing follow-ups and administrative tracking Human Resources Administrative Support Assist with onboarding coordination and pre-employment processes Assist with maintaining employee files and HR documentation Assist with time-keeping review (missing clock ins, follow up, documentation) Support HR Manager with administrative tasks and recordkeeping Qualifications 2+ years of administrative or office coordination experience Strong organizational and multitasking skills High attention to detail and accuracy Ability to manage multiple priorities in a fast-paced environment Strong communication and follow-up skills Proficiency in Microsoft Office (Excel, Outlook, Word) Experience with scheduling, dispatching, or invoicing preferred Experience with HR administrative support is a plus Skills Proactive and dependable Process-oriented and detail-driven Strong sense of ownership and accountability Able to work independently and stay organized Time Management Excellent verbal and written communication