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RR
Reichel Realty & Investments, Inc.
Administrative Coordinator
Entry-Level JobVerifiedNo experience needed
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Based on Florida data
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What they do
An Administrative Supervisor supervises administrative services in a larger company or organization. Manages office and business supplies, or documents and improves efficiency in office and administrative procedures, or supervises administrative staff. Coordinates with company operations directors and managers.
$53,326 / year median in Florida
+4% projected growth
Job Description
Overview We are seeking a dynamic and highly organized Administrative Coordinator to join our team! This full-time, on-site role based in Palm Beach Gardens, FL is vital to the smooth operation of our office and supports our brokers with a variety of administrative and marketing tasks. As an energetic and detail-oriented professional, you will manage front desk operations, coordinate documentation for real estate transactions, and help maintain an organized, professional office environment. Your proactive approach and strong organizational skills will help ensure daily operations run seamlessly. This paid position offers an exciting opportunity to build your administrative expertise within a collaborative, values-driven organization. Duties Answer, screen, and forward incoming calls Greet and welcome visitors Manage the front desk, including walk-ins, FedEx/UPS deliveries, and bank pickups Retrieve, sort, and distribute daily mail Copy, scan, and print documents for brokers Create and maintain general files Update Property Assignment Sheets Create and update Property Packages, including floor plans, surveys, photos, maps, and aerials Prepare and track property mailers as requested Assist brokers with marketing projects such as booklets and presentations Order office supplies and maintain office copiers and printers Manage Dropbox document sharing Other projects as needed Skills Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Excellent verbal and written communication skills Proficiency with office productivity software and document management tools Comfortable managing multi-line phone systems and front desk responsibilities Ability to handle multiple responsibilities simultaneously with strong time management skills Demonstrated experience in administrative support roles is highly desirable Familiarity with Dropbox or similar file-sharing platforms is a plus Join us as an Administrative Coordinator and become an essential part of our team! Your dedication will help create an efficient office environment where every task is handled with precision and professionalism. We value proactive team members who thrive on organization, clear communication, and delivering excellent support every day.