Position Overview MSTI seeks an organized, dependable, responsive professional to support recurring administration across assigned doctoral, certification, and continuing education programs. This person will maintain records, coordinate schedules and communications, track documentation, and follow assigned requests through resolution. MSTI is a fast-paced, entrepreneurial organization with multiple programs and changing priorities. The coordinator must move comfortably between routine responsibilities and time-sensitive requests while maintaining accuracy and confirming expectations when instructions or deadlines need clarification. Key Responsibilities

• Student and program records: Maintain assigned enrollment, attendance, supervision, course, and completion records. Follow up on missing forms or information.
• Academic administration: Coordinate assigned supervision and doctoral meetings, scheduling, reminders, recordings, submissions, and attendance tracking. Compile supporting records for supervisor and presenter payments.
• Routine communications: Respond to assigned administrative inquiries, monitor designated communication channels during scheduled hours, and refer questions requiring academic or leadership decisions.
• Compliance documentation: Maintain established checklists, files, and deadline calendars. Collect required materials and flag missing documents or approaching deadlines for review.
• Event support: Assist with registration, presenter materials, meeting links, attendance, evaluations, certificates, and post-event documentation for assigned events.
• Administrative follow-through: Maintain task lists and shared files, follow SOPs, prepare for recurring responsibilities, and provide a brief weekly update. Participate in the monthly file review. Qualifications
• Experience in administration, program coordination, student services, or a similar role.
• Strong organization, accurate record keeping, and consistent follow-through.
• Professional written and verbal communication.
• Confidence using spreadsheets, calendars, shared drives, and online systems.
• Ability to learn new platforms, handle confidential information, and adjust to changing priorities.

Educational or continuing education experience is preferred. Working Expectations and Success The coordinator works an agreed part-time schedule, with event coverage arranged in advance. Assigned responsibilities must fit available hours. When requests conflict, the coordinator promptly confirms priorities with leadership or the designated project owner. Technical problems are referred to the Project & Systems Manager. Success means assigned records remain current, recurring tasks receive timely attention, outstanding items are followed up, and concerns are communicated early.

Pay:

$26.00

• $40.

00 per hour Expected hours: 19.0 per week

Work Location:

In person