Administrative Coordinator

Administrative Coordinator Salary $28.41

• $36.

93 Hourly Location Northeast Focal Point at Braithwaite Center for Active Aging, FL Job Type Full-Time Job Number 01248 Department Community Services Division Administration Opening Date 03/27/2026 Closing Date 4/7/2026 5:00 PM Eastern Description Benefits Questions Summary Objective The purpose of this position is to serve as the liaison to Human Resources with recruitment and position control and as coordinator for office administration in ensuring the timeliness of payments for invoices, processing of requisitions, and customer services. This class works under close to general supervision according to set procedures but determines how or when to complete tasks. Essential Functions The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary. Makes recommendations for the selection and assignment of administrative staff, ensuring equal employment opportunity in hiring and promotions; identifies staff development needs and ensures that training is obtained; ensures that proper labor relations and conditions of employment are maintained. Provides customer service; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments. Maintains assigned inventories; prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment. Prepares varied and complex department documents, records, reports, and forms requiring knowledge of programs, policies, and procedures. Initiates reports and documents based on knowledge of department operations, reporting requirements, and established deadlines. Research, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval. Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Answers department telephones, provides assistance, requested documents, and information; refers callers to other staff members as appropriate; and takes messages. Receives dates and distributes incoming mail. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Typical Qualifications

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Associate's Degree; or Four (4) years of human resources, administrative support experience or an equivalent combination of education, training, and experience. Must possess and maintain a valid state driver's license with an acceptable driving history. Knowledge, Skills and Abilities, Work Environment and Work Hours

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of

F.S. 119

Public Records Law. Knowledge of Records Management Retention Law. Skill in prioritizing work assignments. Knowledge of conducting and/or coordinating office and administrative functions. Knowledge of general office functions, office equipment, billing procedures, filing and basic accounting. Knowledge of computer software and programming. Ability to proficiently use MS Office programs (Outlook, Word, Excel). Knowledge of business letter writing and formatting. Skill in typing, word processing, data entry and in the operation of standard office equipment. Ability to handle multiple tasks and work under pressure. Ability to update current administrative processes and procedures. Ability to communicate and deal effectively with the public, City Officials, and other City employees.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

WORK ENVIRONMENT

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. None.

WORK HOURS

Monday

• Friday 8am
• 5pm (May be required to work nights, weekends and holidays to meet the business needs of the City.

)

AMERICANS WITH DISABILITIES ACT COMPLIANCE

The City of Deerfield Beach is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures, and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions, as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.

EMERGENCY MANAGEMENT RESPONSIBILITIES

Note:

During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned. The City of Deerfield Beach values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses. Under the directive of House Bill 531 (2025), please see link below to the new Care Provider Background Screening Clearinghouse Education and Awareness website.

https:

//info.flclearinghouse.com A pplications to the City of Deerfield Beach are reviewed as received. Early application is encouraged, as this posting may close at any time.

CITY OF DEERFIELD BEACH 2026 BENEFITS SUMMARY HOLIDAY LEAVE

Twelve (12) days shall be the days observed by all City employees as holidays and the one (1) personal leave day shall be taken at the employee's discretion with permission of the Department Director or their designee (once each calendar year) New Year's Day Labor Day Martin Luther King Jr. Day Veteran's Day President's Day Thanksgiving Day Memorial Day Day Following Thanksgiving Day Juneteenth Christmas Independence Day Day preceding or following Christmas Day as designated by the City Manager

VACATION LEAVE

Employees start to accrue vacation leave effective at the start of the first full month of employment based on the following schedule: Service Time Leave Accumulated Annually Hours Maximum Accrual Hours 0

• 48 months 96 hours per year 192 49
• 108 months 112 hours per year 224 109
• 168 months 136 hours per year 272 169 months and over 176 hours per year 352 SICK LEAVE Employees start to accrue sick leave effective at the start of the first full month of employment.

Employees sick days shall be credited at the rate of eight (8) hours or one (1) working day for each month of completed service.

RETIREMENT PLAN

The City provides a defined contribution plan under Section 401(a) of the U.S. Internal Revenue Code. The City contributes eight percent (8%) of your salary as an employee, and you as an employee contribute four percent (4%) of your salary. The City has a 5-year Vesting Schedule. Vesting refers to your ownership of the money in your account. Based on your period of service completed you are gradually vested in your employer contributions: 20% in 1 year, 40% in 2 years, 60% in 3 years, 80% in 4 years and 100% upon the completion of 5 years of service. Employees may also make voluntary contributions to a 457 Deferred Compensation Plan, up to the annual limit as defined by the

IRS. EDUCATIONAL REIMBURSEMENT PROGRAM

Full-time employees are eligible to receive educational reimbursement for undergraduate and graduate coursework according to the following criteria and schedule of benefits. Employees who have completed their one (1) year of employment are eligible to participate in the Educational Reimbursement Program. With approval of the course(s) and subject to availability of funds, employees may be eligible for reimbursement (other than Master's Degree program courses) of 100% for a grade of A, 90% for a grade of B, and 75% for a grade of C. The City will provide reimbursement up to a maximum of $5,250.00 per tax (calendar) year based on current federal taxation requirements and limits, or as may be modified in future years. Per IRS regulations, tax-free benefits under an education assistance program are limited to $5,250 per employee, per year.

ANNUAL EVALUATIONS

An annual evaluation will be given on the anniversary date of employment. Annual evaluations are eligible for merit increases to commensurate with the City's pay for performance policy of up to 3%.

DISCOUNT PROGRAMS

The City offers a variety of discount programs. The following are some areas for available discounts: Tickets at Work, Government Car Rental, Tri-Rail EDP Discount., and etc.

WELLNESS PROGRAMS

Employees on the City's medical plan may participate in the City's Wellness Program to help offset the cost of their medical premiums. For new hires, points toward the Wellness Program can be accumulated starting from your date of hire through the last day of the year. Existing employees may begin participating in the program at any time. Please note, points will only be tallied on a calendar-year basis.

EMPLOYEE BENEFITS HIGHLIGHTS

The City of Deerfield Beach provides group insurance benefits to eligible employees. The Employee Benefit Highlights Booklet provides a general summary of the benefit options as a convenient reference. 2026 Employee Benefits Highlights Please note, the benefits listed above are subject to change. Full descriptions of each benefit listed may be found in the Employee Benefits Highlight Booklet, Employee Personnel Rules and Regulations, applicable Collective Bargaining Agreement, or by contacting Human Resources and Risk Management at 954-250-4107 or web.hr@deerfieldbeach.com 01 Which of the following best describes your highest level of education? Less than High School High School Diploma or Equivalent Some College Associate's Degree/Trade School/Certification Bachelor's Degree Master's Degree or higher 02 What is/was your major field of study? (Associate's degree or above) 03 This position requires a minimum of four (4) years of human resources, administrative support experience or an equivalent combination of education, training, and experience. Which of the following best describes your experience as indicated above? Your response must be validated by the information provided in the

WORK EXPERIENCE

section of your application and will be verified by Human Resources if selected. Less than 2 years More than 2 years but less than 3 years More than 3 years but less than 4 4 years or more 04 Do you have possession of a valid Florida driver's license with an acceptable driving history? (must remain valid throughout employment) Yes No 05 Has your driver's license ever been suspended, cancelled or revoked for any reason in the past 7 years? Yes No 06 Have you previously applied to this or any other position with the City of Deerfield Beach? Yes No 07 If yes, please state the position(s) and dates applied. 08 Where did you hear about this job opportunity? Governmentjobs.com LinkedIn Social Media Deerfield-beach.com Word of Mouth Other Required Question Employer City of Deerfield Beach Address 150 NE 2nd Avenue Deerfield Beach, Florida, 33441 Website http://www.deerfield-beach.com