Administrative Coordinator

Administrative Coordinator The Waldinger Corp. Des Moines, IA Job Details Full-time 1 day ago Benefits Profit sharing AD&D insurance Paid holidays Dental insurance Tuition reimbursement Vision insurance 401(k) matching Opportunities for advancement Qualifications Equipment service recordkeeping Financial data reconciliation Automobile maintenance requirements Budgeting support Safety regulations Operations coordination Spreadsheets Mid-level Private fleet operations Fleet compliance management Administrative experience Maintenance activity documentation DOT (Department of Transportation) regulations Data management Maintenance task scheduling Maintenance schedule development Compliance documentation Vendor relationship management Vendor communication Management reporting Fleet safety management Project stakeholder communication Accounting support Excel data analysis Full Job Description Description Fleet Support Specialist The Waldinger Corporation | Des Moines, IA About the role At Waldinger, keeping our fleet running smoothly is critical to how we operate. We're looking for a detail-oriented professional to support our fleet function — bringing both organizational precision and a proactive approach to keeping vehicles, records, and vendors on track. What you'll own

Fleet Administration:

Support the setup and management of company fleet vehicles, including inputting vehicle data into systems and coordinating acquisitions and disposals.

Record Keeping:

Maintain accurate, up-to-date records across maintenance history, repairs, registrations, licensing, and compliance documentation.

Preventative Maintenance & Safety:

Track and schedule preventative maintenance tasks while ensuring adherence to DOT regulations and safety protocols.

Vendor & Request Coordination:

Manage routine service requests with vendors, monitor open work orders, and route fleet-related questions to the right team member — prioritizing urgent needs.

Account Reconciliation & Reporting:

Pull and reconcile account data across systems, providing reporting that supports budgeting, forecasting, and operational oversight. What you bring Experience in fleet administration, operations coordination, or a related field Strong attention to detail and comfort managing multiple priorities at once Familiarity with fleet management systems, DOT regulations, or compliance documentation a plus Intermediate Excel skills a plus — comfortable with things like pivot tables, filters, and formulas to manage and report on data Clear communicator who follows through and keeps stakeholders informed What you get Health, dental & vision insurance 401k with company match & profit-sharing Tuition reimbursement Continuing education & advancement opportunities Paid holidays & vacation Wellness plan & lifestyle spending account Health club reimbursement Life, AD&D & prepaid legal The Waldinger Corporation is an Equal Opportunity Employer, including disability/veterans. E-Verify participant.