Administrative & Foundation Coordinator

Administrative & Foundation Coordinator Position Overview RJO is seeking a highly organized, detail-oriented professional to serve as our Administrative & Foundation Coordinator . This position plays an important role in supporting the day-to-day operations of the RJO office while also providing administrative coordination for the RJO Foundation. The ideal candidate is proactive, service-oriented, and comfortable managing a variety of administrative responsibilities while interacting with members, vendors, and internal leadership. Key Responsibilities Office Administration & Reception Serve as the primary point of contact for incoming phone calls and general inquiries. Manage incoming and outgoing mail and shipments. Maintain office filing systems and organizational records. Order and maintain office supplies and ensure the office runs smoothly. Data Entry & Administrative Support Perform accurate data entry and maintain internal databases. Assist with document preparation, correspondence, and administrative projects as needed. Provide general administrative support to the RJO team. RJO Foundation Administration Coordinate the scholarship application process for the RJO Foundation. Organize and track incoming scholarship applications and supporting materials. Prepare and distribute scholarship approval and denial correspondence. Work closely with the Foundation Executive Director and Associate Executive Director on Foundation initiatives, documentation, and administrative needs. Maintain Foundation records and assist with reporting and communication efforts. RJO Show Event Team Participate as a member of the RJO Show Event Team, including travel to approximately two RJO shows per year . Assist with show preparation, on-site administrative support, and coordination during events. Accounting Support Provide backup support for Accounts Receivable functions as needed. Assist with basic financial documentation and administrative accounting tasks. Comfort working with financial data and systems preferred. Qualifications Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office and general office technology including Canva. High attention to detail and ability to manage multiple responsibilities. Professional, service-oriented demeanor when interacting with members and vendors. Comfort working with financial information and administrative accounting tasks preferred. Willingness to travel for RJO events approximately two times per year. Comfortable contributing across multiple departments as priorities and projects evolve. Team-first mindset and willingness to assist wherever needed. Key Attributes Highly dependable and organized Collaborative team player Detail-oriented and accurate Professional and member-focused Benefits

• Competitive Wage
• PTO
• Matched Retirement Plan
• 40 hour work week Why This Role Matters The Administrative & Foundation Coordinator plays an essential role in ensuring the smooth day-to-day operations of the RJO office while also supporting the mission-driven work of the RJO Foundation.

From serving as a welcoming first point of contact for members and partners to helping coordinate scholarship programs that invest in the next generation of industry leaders, this position contributes directly to the experience and value RJO provides to its community. By supporting office operations, assisting with key initiatives, and participating in RJO's industry events, this role helps keep the organization running efficiently while supporting programs that make a lasting impact on the independent jewelry community.

Job Type:

Full-time Pay:

From $18.00 per hour

Benefits:

401(k) matching Paid time off

Work Location:

In person