Administrative Coordinator

Administrative Coordinator Wholistic Alliance - 1.0 Chicago, IL Job Details Full-time $54,000 - $60,000 a year 22 hours ago Benefits Paid time off Qualifications Administrative experience Bachelor's degree Data entry Organizational skills Business Administration Full Job Description Overview The Administrative Coordinator plays a critical role in supporting the daily operations and overall effectiveness of Wholistic Alliance programs. This position serves as a central point of coordination between leadership and program teams, ensuring consistent communication, operational efficiency, and adherence to quality standards across all service areas, including Permanent Supportive Housing (PSH), Medical Respite, Rapid Rehousing (RRH), and Emergency Shelter programs. The role also ensures accurate data entry, HMIS compliance, high-quality documentation, and efficient office administration.

Key Responsibilities:

Report directly to the Administrator and provide ongoing operational and administrative support. Manage overall office administration, including coordinating daily administrative functions, maintaining office systems, and ensuring a well-organized and efficient work environment. Collect, review, and manage program reports from all departments (PSH, Respite, RRH, and Emergency Services) to ensure accuracy, timeliness, and compliance. Monitor and ensure compliance with HMIS data entry standards, including accuracy, completeness, and timeliness of client records. Conduct routine documentation reviews to ensure case files meet funder, regulatory, and organizational requirements. Monitor program benchmarks and performance indicators, identifying areas for improvement and supporting corrective actions as needed. Ensure quality control across programs by standardizing processes and supporting implementation of best practices. Coordinate closely with shelter staff and the Food and Dietary Department to support daily operations and ensure client needs are met. Manage ordering, tracking, and inventory of supplies to ensure all programs and office operations are adequately resourced and operating efficiently. Maintain organized records, reports, and documentation to support audits, compliance reviews, and reporting requirements. Facilitate communication across departments to promote alignment, accountability, and high-quality service delivery.

Qualifications:

Bachelor's degree in Business Administration, Human Services, or a related field preferred (or equivalent experience). Minimum of 2-4 years of administrative, program coordination, or operations experience, preferably in a nonprofit or social services setting. Experience working with HMIS or similar data systems strongly preferred. Strong organizational, communication, and problem-solving skills. Experience with office administration and operations management. Ability to manage multiple priorities and work collaboratively across departments. Proficiency in Microsoft Office and/or data management systems. Excellent organizational skills with the ability to multitask effectively in a busy office environment

Core Competencies:

Attention to detail and strong organizational skills Data accuracy and compliance monitoring Effective communication and interpersonal skills Strong office management and coordination abilities Commitment to equity, quality service delivery, and mission-driven work Wholistic Alliance is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Job Type:

Full-time Work Location:

In person

Pay:

$54,000.00 - $60,000.00 per year

Benefits:

Paid time off

Work Location:

In person