Administrative Coordinator Job Description Overview Administrative Coordinator Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Physician Administration team in the role of Administrative Coordinator. This is a new position created to serve as a right-hand partner to the VP, Chief Practice Officer in the Fort Wayne market. The Administrative Coordinator does far more than manage a calendar. This person sits in meetings, participates in them, and keeps priorities top of mind for the VP and the broader team. They coordinate strategic projects, flag inconsistencies, build communication templates and support initiatives tied to the opening of a new hospital in May. The Fort Wayne market is in an active growth phase, and the person in this role will be in the middle of it.

Key Relationships Reports to:

Vice President, Chief Practice Officer Direct reports:

None Shift:

Full time, Monday - Friday, onsite

Location:

Fort Wayne, IN The Scope:

This role provides senior-level administrative and operational support to the VP, Chief Practice Officer and the broader leadership team, including: Managing the VP's calendar, meeting logistics and travel arrangements with a high degree of autonomy and sound judgment Sitting in on and actively participating in leadership meetings, including starting or leading discussions when the VP has a conflict Flagging inconsistencies and helping the team stay aligned to decisions and commitments made in prior discussions Coordinating department-wide strategic initiatives including project tracking, work plan development and progress reporting Researching existing policies, identifying gaps or compliance concerns and preparing materials for meeting agendas Preparing high-quality presentations, reports, correspondence and communication templates for internal and external stakeholders Processing invoices and expense reports and handling inquiries across supported teams Maintaining accuracy of office records, files, resource data, reports and supporting basic budget oversight Supporting projects tied to the new hospital launch, including recruitment and staffing coordination Training and guiding junior administrative staff and overseeing their day-to-day work as needed Anticipating the needs of the VP and team, identifying potential issues before they arise and bringing clarity to ambiguous situations Candidate Qualifications Candidates for this position will be evaluated according to the following criteria and competencies. Bachelor's Degree or equivalent years of experience is required. Requires 3-5 years of relevant experience. Requires intermediate experience in receiving, analyzing, and interpreting complex data and information. Experience with a matrix organization and complex work environment is preferred. Requires advanced proficiency in MS office (Word, PowerPoint, Excel). The "DNA" for

Success Right-Hand Partner:

You are in the room, engaged in the work, and trusted to move things forward when your leader cannot be there. You understand the priorities and you protect them.

Organized and Clarity-Driven:

You bring structure to ambiguity. You are the person who builds the work plan, tracks what matters and keeps the team grounded. Confident at the

Table:

You ask questions, offer ideas and speak up when something does not add up.

Customer Service Oriented:

You work alongside hospital leaders, physicians and advanced practice providers.

Mission Connected:

IU Health exists to change lives every day. The work you support is what makes that possible in Fort Wayne and the surrounding region. Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana's largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation's healthiest states. IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system's programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana. Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status. We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Indiana University Health is Indiana's most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We're looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.