Administrative Coordinator 1/2/3 (Sabine Parish Child Welfare)

Department

MISSION DCFS

is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters. Department VISION We care for the well-being and safety of Louisiana's people. Department VALUES Treating all people with dignity, compassion and respect, while providing services with integrity. This vacancy is located in the Sabine Parish- DCFS Child Welfare Office in Many, LA. At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. We're looking for an Administrative Coordinator to serve as the first point of contact at the agency in our Child Welfare Office in Sabine Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly. This position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Sabine Parish Child Welfare office.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES

Selected Core Competencies:

Communicating Effectively:

The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement

Accepting Direction :

The ability to be open and willing to follow guidance or instructions Focusing on

Customers :

The ability to understand and meet the needs, preferences, and experiences of internal and external customers

Selected Preferred Competencies:

Adapting to

Change :

The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change

Displaying Professionalism:

The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others

Following Policies and Procedures :

The ability to follow, reinforce, adapt or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules and organizational policies No experience or training is required. The official job specifications for this role, as defined by the State Civil Service, can be found here .

Job Duties:

Serves as Lead Coordinator for all administrative operations of the Sabine Parish (Many, LA) office. Provides personnel support to include timekeeping duties, FMLA paperwork, and reports. Provide receptionist duties Serve as liaison between clients, families and agency staff Performs duties related to purchasing of office supplies. Provides direct payment support to child welfare staff and clients Organize and maintain file room and files in accordance with established procedure and records retention policy. Perform other duties as assigned for the smooth operation of the office.

Position-Specific Details:

Work Location:

This vacancy is located in the Sabine Parish- DCFS Child Welfare Office in Many, LA.

Appointment Type:

This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Works Schedule:

Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Career Progression:

This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1, 2, or 3. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series. The actual starting salary depends on the education and experience of the selected applicant.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete and electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. •Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy contact: Laura Milstead DCFS Human Resources laura.milstead.dcfs@la.gov DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.