Office of Juvenile Justice Swanson Center for Youth-Monroe 4701 S Grand St., Monroe, LA 71202 https://ojj.la.gov/location/swanson-center-for-youth-monroe The Office of Juvenile Justice is seeking a reliable and detail-oriented Administrative Coordinator 3 to support daily operations and the treatment team through high-quality clerical, communication, and documentation work. This role is ideal for someone who excels in organization, accuracy, and managing multiple administrative tasks in a fast-paced environment. In this position, you'll prepare essential case documentation, maintain youth files, support communication across staff, and ensure accurate data entry. You'll also assist with sorting correspondence, proofreading outgoing materials, compiling reports, and keeping office supplies and equipment running smoothly. Your work helps maintain efficient operations and supports the treatment team's ability to deliver consistent, timely services. If you're dependable, proactive, and committed to strong administrative support, this position offers a meaningful opportunity to contribute to OJJ's mission.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES

Demonstrating Accountability:

Owns results, meets standards, and responds to feedback professionally.

Following Policies and Procedures:

Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.

Managing Resources:

Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs. Acting with

Ethics and Integrity:

Acts with integrity, respects confidentiality, and treats people fairly. Adapting to

Change:

Adjusts quickly and stays effective during change. Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here .

Job Duties:

Provides clerical support to treatment team — types reclassifications, due process documents, progress reports, release certificates, notifications, and other correspondence; maintains youth case files. Manages communication flow — answers and routes calls, sorts daily correspondence, distributes memos, calendars, notices, and training information to staff. Maintains data in JETTS — enters initial custody information, reclassifications, and modifications; keeps accurate daily logs. Supports office operations — makes photocopies, compiles reports (medical, educational, recreational, PZT), orders supplies, and ensures office equipment functions properly. Maintains policy and regulation materials — updates institutional policies and departmental regulation books. Proofreads and reviews documents — checks outgoing letters and memos for accuracy and completeness. Performs additional administrative duties — assists with general clerical tasks as needed to support unit operations.

Position-Specific Details:

Work Location:

This vacancy is located at Swanson Center for Youth in Monroe, Louisiana.

Appointment Type:

Full time, Probational The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. • Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For further information about this vacancy, contact: Garilyn London OJJ/ Human Resources Garilyn.

London@la.gov In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment. The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide. If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE:

Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.