Position Overview We are seeking an experienced Finance & Administrative Coordinator to support growing accounting and administrative operations. This position will oversee full-cycle accounts payable and accounts receivable, general ledger activities, high-volume payroll, and month-end close support. The ideal candidate will bring strong QuickBooks and bookkeeping experience, a solid understanding of GAAP, and the ability to manage fluctuating payroll demands as staffing levels change throughout the fair season. This is an excellent opportunity for a hands-on accounting professional who can maintain accurate financial records, strengthen accounting processes, and support the financial operations of a growing, multi-event business.

Key Responsibilities Payroll Administration:

Process high-volume, fluctuating payroll for approximately 50-300 employees, depending on the fair season and vendor activity. Manage hourly time punches, employee onboarding, payroll updates, and employee records within QuickBooks.

Accounts Payable:

Manage full-cycle AP, including reviewing and processing vendor invoices, verifying expenses, coding transactions, and coordinating payments for grounds rentals, utilities, pallets, and other operational costs.

Accounts Receivable:

Manage AR activities, maintain accurate financial records, monitor outstanding balances, and assist with billing, collections, and account reconciliations as needed.

General Ledger & Reconciliations:

Maintain accurate GL records, prepare journal entries, reconcile accounts, and investigate discrepancies.

Month-End Close:

Support the monthly close process, including preparing accruals, reconciling prepaid expenses, reviewing account balances, and maintaining accurate financial records.

Financial Reporting:

Assist with financial statement preparation and ensure accounting activities comply with GAAP and established accounting procedures.

Process Improvement:

Identify opportunities to improve accounting accuracy, streamline workflows, and strengthen financial reporting as the business continues to grow.

Administrative Support:

Provide general finance and administrative support to the Controller and accounting team as needed. Qualifications Strong hands-on experience with QuickBooks, including payroll and bookkeeping functions. Proven experience managing high-volume payroll, ideally with fluctuating employee headcounts and seasonal staffing. Strong full-cycle accounts payable and accounts receivable experience. Working knowledge of GAAP, general ledger accounting, accrued expenses, prepaid expenses, and month-end close procedures. Experience preparing journal entries, reconciling accounts, and supporting financial statement preparation. Experience in a mid-sized company with multiple operational expenses, vendors, or business activities preferred. Strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Public accounting experience is a plus. Schedule & Work Environment Full-time, onsite position in Carver, MA. Monday-Friday, with a schedule of either 8:00 AM-4:00 PM or 9:00 AM-5:00 PM. #RJAF123

Pay:

$80,000.00 - $90,000.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person