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Administrative Coordinator
Job
Robert Half
Quincy, MA (In Person)
Part-Time
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Job Description
Jobs › Quincy, MA › Administrative Coordinator Robert Half Administrative Coordinator Quincy, MA Apply Description We are looking for an Administrative Coordinator to support active construction projects in Quincy, Massachusetts. This Long-term Contract opportunity is ideal for someone who enjoys keeping documentation accurate, coordinating with multiple stakeholders, and helping project teams stay organized. The person in this role will work closely with clients, subcontractors, and internal staff to keep administrative processes moving efficiently in a collaborative environment.
Responsibilities:
- Prepare, organize, and distribute project-related documents to ensure teams have timely and accurate information.
- Respond to incoming requests from clients, subcontractors, and project staff while providing attentive administrative support.
- Coordinate documentation and workflow needs across multiple construction projects running at the same time.
- Maintain subcontractor agreements and project contracts, tracking status and supporting proper recordkeeping.
- Schedule meetings, update calendars, and assist with general project coordination activities as needed.
- Support daily office and project administration using systems such as Procore, SAP, and Microsoft Office applications.
- Help facilitate communication among project participants to keep tasks aligned and deadlines on track. Requirements
- Prior experience in an administrative, project coordination, or construction support role.
- Proficiency with Procore, SAP, and Microsoft Office products.
- Ability to manage documentation and contract records with strong attention to detail.
- Experience handling inbound calls, written requests, and scheduling responsibilities in a detail-focused setting.
- Strong organizational skills with the ability to support multiple active projects at once.
- Personable and collaborative communication style suited to working with clients, subcontractors, and internal teams.
- Availability to work 25 hours per week, Monday through Friday, in Quincy, Massachusetts.