Find & Apply For Administrative Supervisor Jobs in Quincy, Massachusetts

Administrative Coordinator, Quincy, $60-$65k Position Overview We are seeking a highly organized and proactive Administrative Coordinator to support executive leadership and ensure the smooth day-to-day operation of the office. This is a highly visible role that requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, team-oriented environment. The ideal candidate is a resourceful professional who enjoys working across a variety of functions, including executive support, board administration, event coordination, communications, and office management. Key Responsibilities Provide administrative support to executive leadership, including calendar management, correspondence, document preparation, meeting coordination, and records management. Coordinate Board and Committee meetings, including scheduling, agenda preparation, materials distribution, attendance tracking, and meeting minutes. Support contract administration, regulatory submissions, compliance tracking, and database maintenance. Assist with marketing and communication initiatives, including website updates, social media content, and promotional materials. Support fundraising efforts, donor communications, and community engagement activities. Coordinate internal meetings, special events, and community programs. Oversee front desk operations and ensure professional reception coverage. Maintain office supplies, equipment, filing systems, and administrative procedures. Provide general administrative support and participate in special projects as needed. Qualifications Associate degree or equivalent combination of education and experience required; Bachelor's degree preferred. Minimum of 3 years of administrative experience, preferably supporting senior leadership or executives. Strong organizational, project coordination, and time management skills. Excellent written and verbal communication skills, including experience preparing professional meeting minutes. Proficiency with Microsoft Office Suite, database systems, and social media platforms. Demonstrated ability to handle confidential information with discretion and professionalism. Strong interpersonal skills with a collaborative, customer-service-focused approach. Ability to prioritize competing deadlines, manage multiple responsibilities, and work independently. Flexibility to support occasional evening meetings and special events. Additional Requirements Ability to lift and transport materials up to 25 pounds for meetings and events. Comfortable working in a dynamic office environment with periodic evening commitments. Ideal Candidate The successful candidate is organized, dependable, and adaptable, with a strong attention to detail and a willingness to take initiative. They enjoy building relationships, supporting leadership, and contributing to a mission-driven organization. This individual thrives in a collaborative environment and takes pride in keeping operations running efficiently while delivering exceptional administrative support.

Pay:

$60,000.00 - $65,000.00 per year

Work Location:

In person