ADMINISTRATIVE OPERATIONS COORDINATOR

Administrative & support services Administrative operations coordinator

ADMINISTRATIVE OPERATIONS COORDINATOR.

westfield, massachusetts Posted 6 days ago Closes 8/31/2026 Job details Summary Spherion $20.00 - $28.00 per hour Permanent 8:00 AM - 5:00 PM Industry administrative & support services (Office and Administrative Support Occupations) Reference number S_176144 Spherion is seeking a highly organized, detail-oriented, and professional Administrative Operations Coordinator for a direct hire opportunity in a fast-paced warehouse environment. This position works closely with the business owner and plays a key role in administrative operations, billing, inventory tracking, compliance documentation, and customer communication. The ideal candidate is dependable, tech-savvy, and capable of managing multiple priorities while maintaining accuracy and professionalism. This role also involves direct communication with federal agents regarding the disposal of government agency vehicles, requiring great attention to detail and confidentiality.

Responsibilities:

Serve as the primary point of contact for federal agents regarding vehicle disposal processes Ensure compliance with company procedures and government-related documentation requirements Enter and maintain accurate vehicle information including VINs, makes, models, mileage, and related records Scan, organize, and maintain physical and digital documentation Prepare billing documents and process payments through secure online systems ... Generate reports using Microsoft Access and maintain inventory tracking systems Assist with scheduling, reporting, and inventory management activities Handle incoming calls, emails, and communication with vendors and customers Support day-to-day office and administrative operations within a warehouse environment Working hours: 8:00 AM - 5:00

PM Skills:

Previous experience in administrative, operations, or coordination roles Experience in warehouse, logistics, or inventory environments Familiarity with billing, invoicing, or financial documentation Automotive industry knowledge is a plus Experience working with government-related processes or compliance documentation preferred

Education:

High School Experience:

1-4 years

Qualifications:

Computer and PC proficiency Proficiency in Microsoft Office, including Word and Excel Experience with Microsoft Access and QuickBooks, or willingness to learn Excellent organizational skills and attention to detail Ability to prioritize tasks and manage multiple responsibilities effectively Professional written and verbal communication skills Dependable with excellent follow-through and time management abilities Spherion West Springfield, MA, The Top-Rated Staffing Agency in Your Area! Looking for your next job? Visit us, call, or text today for personalized job matching and immediate interviews.

now:

www.spherion.com/apply/75808 Stay connected! Follow us on Facebook, Instagram, LinkedIn, and TikTok to learn more about Spherion West Springfield, MA, and discover your next opportunity.

Email:

wspringfield@spherion.com

Phone:

(413) 781-4120 Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Show more key responsibilities Serve as the primary point of contact for federal agents regarding vehicle disposal processesEnsure compliance with company procedures and government-related documentation requirementsEnter and maintain accurate vehicle information including VINs, makes, models, mileage, and related recordsScan, organize, and maintain physical and digital documentationPrepare billing documents and process payments through secure online systemsGenerate reports using Microsoft Access and maintain inventory tracking systemsAssist with scheduling, reporting, and inventory management activitiesHandle incoming calls, emails, and communication with vendors and customersSupport day-to-day office and administrative operations within a warehouse environment experience 1-4 years skills Previous experience in administrative, operations, or coordination rolesExperience in warehouse, logistics, or inventory environmentsFamiliarity with billing, invoicing, or financial documentationAutomotive industry knowledge is a plusExperience working with government-related processes or compliance documentation preferred qualifications Computer and PC proficiencyProficiency in Microsoft Office, including Word and ExcelExperience with Microsoft Access and QuickBooks, or willingness to learnExcellent organizational skills and attention to detailAbility to prioritize tasks and manage multiple responsibilities effectivelyProfessional written and verbal communication skillsDependable with excellent follow-through and time management abilities education High School share this job. send via e-mail print it Get in touch. We are here to help you with your questions. MA Mangubat, Abigail abigailmangubat@spherion.com