Administrative Supervisor (Infectious Disease)

Baltimore, MD, United States Find out how well you match with this job Job description Working at JHU Affiliated Office Address Baltimore, MD, United States Requisition

ID 121072

Date Created April 25, 2026 Job Family Administrative Services Job Subfamily General Admin Suppt Job Function Clerical/Administrative Support Exempt Status Exempt Shift Type Full Time Schedule Monday to Friday 8:30 am - 5pm Worksite 04-

MD:

School of Medicine Campus Work Modality On-site:

90-100% of hours worked on-site The Division of Infectious Disease is seeking an Administrative Supervisor who will provide administrative support and perform general office management duties necessary for the efficient operation of an office or program. This position has essential responsibility for supervising two or more staff with hiring and performance management authority. The Administrative Supervisor may also play a role in fiscal and budget management for the assigned area. The responsibilities of this role require significant collaboration and coordination with others. Specific Duties & Responsibilities Act as a lead, plan, support, and organize daily activities of the office or program. Supervise employment for two or more staff, including hiring, performance management, and oversight of the assigned team. Exercise independent judgment in the resolution of administrative problems. Make recommendations for new policies, processes, and procedures,s and oversee the implementation of changes. Manage team or individual calendars; plan and schedule meetings and coordinate associated logistics. Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, assisting with developing budget projections, and collecting information for budget development. Ensure accuracy and compliance with the approved budget. May represent department management in appropriate circumstances within the scope of the position's responsibility and purview. Independently develop and manage complex and key administrative projects (databases, reports, office workflow, records control, course materials). Coordinate purchasing processes; process various department bills and reconcile accounts. Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high-level meetings. Record and draft minutes; monitor and follow up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs, and maintenance. May serve as the liaison or office contact with facilities or other service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes,s and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements). Develop and recommend administrative processes/procedures to ensure efficiency in general office operations; interpret and communicate operating policies. Develop and produce reports. May assist with the preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. May perform some non-routine and confidential administrative functions, as needed. Coordinate work assignments of students and/or temporary office support, as needed. Coordinate preparation, set up, and logistics for department/office events/functions. Other duties as assigned. Minimum Qualifications High school diploma or graduation equivalent. Five years of progressively responsible administrative experience, including some lead or supervisory experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title:

Administrative Supervisor Role/Level/Range:

ATO 40/E/03/OF

Starting Salary Range:

$21.25 - $36.90 HRLY ($65,000 targeted; Commensurate w/exp.) Employee group:

Full Time Schedule:

Monday to Friday 8:30 am - 5pm

FLSA Status:

Exempt Location:

School of Medicine Campus Department name: SOM DOM Infectious Disease Personnel area: School of Medicine Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law https:

//www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.