Administrative Coordinator Office of Agriculture

Non-exempt; full-time; 40 hours per week; Monday - Friday; 8:00 a.m. - 5:00 p.m.; full-benefits The Frederick County Office of Agriculture is dedicated to preserving farmland through conservation easements, supporting agricultural operations with business support and technical assistance, and promoting local farms through initiatives like Homegrown Frederick, ensuring a vibrant and diverse agricultural community. The Office of Agriculture is looking for a detail-oriented, pro-active, Administrative Coordinator that is interested in supporting Frederick County Agriculture. This position will coordinate workflow for the Office of Agriculture and provide administrative, and fiscal support.

NOTE:

The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate. Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee. 11 days of Vacation leave with increase after 2 years of employment 15 days of Sick leave with unlimited annual carryover 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays) Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending Employee Health Center with no or low-cost primary and urgent care 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit County and Employee funded Defined Benefit Pension Plan Vesting after 5 years of service Additional service credit for eligible previous public service, military service, etc.

Work/Life balance programs include:

Employee Assistance Program and Employee Wellness Program Generous Tuition Reimbursement Program Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE:

Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. For more information, visit our benefits page on the Frederick County Government job opportunities webpage . Manage and oversee the office's day-to-day workflow and operations to ensure the Office is running smoothly, effectively, and efficiently Perform administrative functions for the office Compose, prepare, proofread, and sign correspondence, memorandums, and statistics; as needed, review and analyze data and statistics Research, prioritize, and follow up on incoming issues and concerns; determine the appropriate course of action, referral, or response Utilize the automated procurement system to prepare purchase orders, check requests, expense reports and other fiscal actions as needed, prepare and secure request for quotes Oversee, monitor and maintain office supply and printed material inventories Manage a variety of special projects and events for the Director; maintain, track and follow up on projects from beginning to end; ensure project deadlines are met Serve as the administrative liaison to the Agricultural Business Council and Agricultural Preservation Advisory Board by assisting board members with correspondence and meeting planning Comply with applicable rules and regulations set by board matters, which includes advance distribution of materials before meetings in electronic/paper format Assist with preparing and monitoring office and program budgets and producing reports; verify account numbers and/or accounting units for accuracy Coordinate appointments for the director and attend meetings as requested by the director Process and distribute all incoming and outgoing mail for the Office of Agriculture; review and respond to incoming mail Coordinate on-boarding of new hires for the department; serve as liaison with the County's Division of Human Resources Assist management team in coordinating and carrying out department, division, and county goals and activities Assist the Director with the preparation of the annual operating budget and various periodic reports Assist in creating and maintaining operational, reference, and fiscal files (using manual and computerized files and filling systems); provide data for regular reports and for evaluation purposes Assist in the updating of the Office of Agriculture Sharepoint and other websites May direct and/or coordinate work among other administrative staff Perform other related duties as required To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions. The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Associate's degree Minimum of 3 years of work experience in administrative support, customer service, secretarial occupation, or a related field Substitutions for the above-listed required education and experience are a Bachelor's Degree with 1 year experience as described above or a High School Diploma with 5 years experience as described above. Additional required or preferred qualifications may apply based on operational needs, as approved by Human Resources. Additional required or preferred qualifications may apply based on operational needs, as approved by Human Resources.

KNOWLEDGE, SKILLS AND ABILITIES

Strong and effective spoken and written (English) communication skills Effectively communicate between county departments; anticipate needs and deliver solutions proactively Ability to use discretion and good judgment in dealing with confidential matters and sensitive information Strong clerical and record-keeping skills, including the ability to accurately perform basic math and financial functions; ability to accurately compile and prepare statistical data and reports Strong attention to detail Ability to maintain a pleasant, professional demeanor while dealing with the public in a wide variety of circumstances Ability to effectively access and utilize Microsoft 365, e-mail, spreadsheet and other systems and equipment, and to learn new software as it is required Ability to effectively organize work, determine priorities, including the ability to make decisions and complete assigned duties with minimal supervision in a fast-paced office Ability to develop and maintain effective working relationships with co-workers, farmers, board members, external partners, government officials and the general public, using diplomacy and professionalism in all situations

PREFERENCE MAY BE GIVEN FOR

Work experience in or with the Agriculture Industry Bachelor's Degree in Business Administration, Finance, or a related field Experience using INFOR Budget work experience Additional work experience in customer service

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

While working in this position, the employee is required to constantly sit; frequently walk; and lift up to 20 pounds While working in this position, the employee is required to constantly work indoors Ability to provide own transportation as needed for meetings and other commitments Available for some varied work hours to accommodate meetings or other commitments

EXAMINATION PROCESS

(may include): 1) An evaluation of training and experience 2) Job related office skills testing 3) One or more interviews