Administrative Coordinator

Administrative Coordinator $24 - $27 per hour

Location:

Gaithersburg, MD (fully onsite)

Employment Type:

Temp-to-HirePermanent Salary:

$50,000-$55,000, plus a comprehensive benefits package upon conversionPosition OverviewThe Midtown Group is seeking a highly organized and service-oriented Candidacy Coordinator for a respected Non-Profit association in Gaithersburg, Maryland. This role supports individuals as they move through a multi-step certification process, from application review and invoicing through exam registration and completion. The ideal candidate enjoys bringing order to complex processes, communicating with many different people, and keeping deadlines from slipping through the cracks.

This is a fully onsite, temp-to-hire opportunity with a close-knit team and room for professional growth. Success requires patience, excellent follow-through, sound judgment, and the confidence to work independently after training.

Key ResponsibilitiesReview certification applications and supporting documentation for accuracy, completeness, and eligibility.

Maintain candidate records, status updates, deadlines, reminders, and workflow details in Smartsheet.

Prepare invoices and coordinate candidate registration for exams offered through testing centers worldwide and at select onsite seminars.

Communicate regularly with candidates by phone and email, answer process questions, clarify next steps, and follow up on missing information.

Monitor certification timelines and proactively remind candidates of upcoming requirements and expiration dates.

Balance routine responsibilities with time-sensitive requests tied to seminars, testing windows, recertification, and seasonal volume.

Provide general office support, including answering calls, taking messages, and assisting teammates as priorities shift.

Maintain accurate, confidential, and well-organized records.

Qualifications

Three to five years of administrative, office, credentialing, certification, testing, member-services, or related experience.

Strong organizational skills and demonstrated success managing multiple deadlines and a high-volume workload.

Excellent attention to detail, critical thinking, and follow-through.

Professional written and verbal communication skills, with a patient and helpful customer-service approach.

Proficiency with Microsoft Office and Adobe; experience with Smartsheet, Excel, Google Sheets, or similar tracking systems is preferred.

Ability to learn new terminology and processes, ask thoughtful questions, and work independently after training.

Reliable attendance and the ability to work onsite on a consistent basis.

Bachelor's degree preferred; equivalent relevant experience will be considered.

Nonprofit association, healthcare claims, credentialing, certification, compliance, or exam-administration experience is a plus.

Schedule and Travel

The standard schedule is Monday through Friday, generally 8:00 a.m.-4:30 p.m., with a 30-minute unpaid lunch. An 8:30 a.m.-5:00 p.m. schedule may be considered. The position is fully onsite. Occasional travel to an annual conference may be available or requested based on business needs, but travel is limited and flexibility may be considered.

Benefits Upon Permanent Conversion

Employer-paid health and dental coverage for employees and eligible family members.

$500 quarterly employer HSA contribution for employees enrolled in the applicable health plan.

401(k) plan with employer matching.

Approximately 11 paid holidays.

Paid time off accruing to approximately three weeks per year.

How to Please submit a resume, a brief cover letter describing your interest and relevant experience, and at least one written professional reference. Two references are welcomed.

The Midtown Group is an equal opportunity employer. We welcome qualified applicants from all backgrounds and evaluate candidates based on skills, experience, and alignment with the position requirements.

The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.

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Category:

id: 479467 name: Commercial Non IT...Visit the Employer site for more details