Administrative Coordinator (Part-Time)

About the Position We are seeking a highly organized, proactive, and personable Administrative Coordinator to support daily operations at our architectural design firm. This role is essential to maintaining a welcoming, efficient, and professional office environment. As the first point of contact for clients, visitors, and staff, you will play a key role in shaping the day-to-day experience in our design studio. Key Responsibilities Project a positive, courteous image for the company in all interactions with clients, guests, staff, and the public Welcome visitors to the office and make them feel comfortable and valued Receive and direct firm inquiries, responding to questions, offering assistance, and solving problems professionally and proactively Monitor office supplies and refreshments, ordering replacements and re-stocking as needed Coordinate conference room calendars and prepare rooms for meetings Maintain a tidy, presentable environment in the lobby, front desk, kitchen, and conference room areas Manage key records, memberships, registrations, and vendor relationships for the firm Assist with processing accounting and contract management documentation, various ongoing responsibilities, and other special projects, as assigned Qualifications Experience in a similar administrative or related hospitality or customer service-focused role Strong organizational skills with attention to detail and follow-through. Excellent communication and interpersonal skills. Ability to multitask and adapt in a fast-paced, team-oriented environment. Proficiency in Microsoft Office (Word, Excel, Outlook); experience with SharePoint or similar systems is a plus. Comfortable handling a mix of routine tasks and special projects. Work Environment This is a part-time, in-office position based in Rockville, MD. 25-30 hours per week Schedule flexibility within standard business hours (to be coordinated). Why Join Us Wilmot Sanz is a leader in healthcare architecture and interior design - our mission is to improve complex healthcare environments. Our mandate is excellent client service, supported with high-performing resources and cutting-edge technology. You'll be part of a collaborative and creative architectural studio where your contributions directly support both team operations and client experience. This role offers variety, responsibility, and the opportunity to be an integral part of a dynamic workplace. We are a mid-sized, family-owned firm located in Rockville, MD.

Pay:

$25.00 - $30.00 per hour

Work Location:

In person