Administrative Coordinator

We are looking for an Administrative Coordinator to support a range of operational and event-related activities for a healthcare organization in Minneapolis, Minnesota. This Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing communications, documentation, and scheduling across multiple projects. The role will contribute to smooth coordination of meetings, application workflows, online content updates, and chapter-related administrative support.

Responsibilities:

• Organize and schedule conference calls and meetings for multiple initiatives, ensuring participants receive timely details and updates.
• Transcribe and refine webinar audio recordings to produce clear, accurate written content and final materials.
• Maintain and update website content to keep information current, accessible, and aligned with organizational needs.
• Capture detailed notes during virtual and onsite meetings and distribute organized summaries to relevant stakeholders.
• Oversee event-related administrative processes, coordinating required steps from planning through follow-up activities.
• Evaluate submitted applications for completeness and route materials appropriately within established timelines.
• Manage communications with recipients, including travel arrangements, registration details, and other logistical information.
• Prepare, print, and send award certificates as needed while maintaining accurate distribution records.
• Support chapter communications by coordinating mailings, processing roster updates, and maintaining the chapter map.