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The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction.
What You'll DoServe as a welcoming first point of contact for employees, clients, guests and other visitors.
Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.
Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.
Help maintain a professional, organized and welcoming office environment.
Coordinate office maintenance, deliveries, vendors and other facilities-related requests.
Monitor and replenish office, kitchen and meeting supplies.
Assist with catering, meeting setup and other hands-on office needs.
Provide backup administrative and office support to other team members as needed.
Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.
Support meeting preparation, note-taking, action-item tracking and follow-up.
Assist with travel coordination and expense reporting.
Support special projects and administrative initiatives.
Identify opportunities to improve office processes, organization and the overall employee and guest experience.
RH
Robert Half
Front Office & Administrative Coordinator
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Job Description
Front Office and Administrative Coordinator Location:
Minneapolis, MNSchedule:
Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement:
Fully onsiteCompensation:
$65,000-$75,000 plus 15% bonus potentialA growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes.The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction.
What You'll DoServe as a welcoming first point of contact for employees, clients, guests and other visitors.
Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.
Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.
Help maintain a professional, organized and welcoming office environment.
Coordinate office maintenance, deliveries, vendors and other facilities-related requests.
Monitor and replenish office, kitchen and meeting supplies.
Assist with catering, meeting setup and other hands-on office needs.
Provide backup administrative and office support to other team members as needed.
Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.
Support meeting preparation, note-taking, action-item tracking and follow-up.
Assist with travel coordination and expense reporting.
Support special projects and administrative initiatives.
Identify opportunities to improve office processes, organization and the overall employee and guest experience.