Administrative Coordinator

We are looking for a detail-oriented Administrative Coordinator to join a dynamic non-profit organization. In this long-term contract role, you will play a critical part in ensuring smooth office operations, supporting leadership, and maintaining accurate records. This position offers an excellent opportunity to contribute to meaningful initiatives while enhancing organizational efficiency.

Responsibilities:

• Oversee daily office operations, including managing correspondence, organizing filing systems, and maintaining office supplies.
• Provide scheduling, documentation, and project support to the Executive Director and leadership team.
• Maintain and update records for donations, acknowledgments, volunteer activities, and constituent information.
• Prepare materials for Board of Directors meetings, attend meetings, and manage the creation and organization of meeting minutes.
• Facilitate team communications by organizing onboarding materials and coordinating licensing, travel, and visa documentation.
• Offer administrative and logistical support for planning surgical missions, including tracking volunteers and coordinating with vendors.
• Identify opportunities for process improvements and implement operational systems to enhance efficiency.
• Participate in program activities, fundraising events, and awareness campaigns, providing administrative support as needed.