Administrative Coordinator

Switch is an award-winning, full-service creative agency + production house that connects creative with production to bring ideas to life as envisioned and deliver impactful results as intended. And we've delivered all this and more for 40+ years. While our proven capabilities include live, virtual + hybrid events, business meetings, field marketing + brand immersions, trade shows + exhibits, digital marketing, branding + advertising, we don't limit our thinking and doing to just one channel. We work to connect the dots between all of them. We are looking for an Administrative Coordinator with an interest in event production. The ideal candidate would be someone who: Enjoys challenges of constant change along with a variety of responsibilities

• our days move fast. Communicates well, has a sense of humor and is enthusiastic about contributing
• do you have the next great idea? Exhibits skills in problem-solving, multi-tasking, juggling requests, and most importantly
• i.e., reading their minds before they ask! Is familiar using social media channels and knows the basics of Microsoft Office programs
• up for a challenge? Can easily adapt to using office equipment (phones, printers, copiers, scanners, coffee machines, vending machines, laminators, light switches
• we have a lot of stuff) Is willing to travel for opportunities to work onsite for client events locally and around the country
• from ideation to execution.

Boredom and routine aren't words you will find in our dictionary. No two days at Switch are alike and you just never know what fun experiences happen in our office, especially during summer. Caught your attention yet? If you think your next career stop is working with the best talent and experience in St. Louis, then please reach out so we can talk.

Essential Responsibilities:

Process timesheets for project time reporting and/or payroll submission; track time off instances Research, plan, and book all travel requests; coordinate the enrollment of new department employees into the corporate travel programs. Reconcile travel and other expenses charged to corporate cards. Maintain mailroom, reception area, conference rooms, and office equipment. Support department operations with assigned administrative tasks including budget management; scheduling and supporting internal meetings; calendar management; maintain records; preparing presentations, spreadsheets, and reports; and assist department members with requests as needed. Assist departments with various project related work; may travel onsite to assist production teams with a variety of needed support (PA, Teleprompter, Stage Manager, etc.); assist with project reconciliation and invoicing. Performs other duties as assigned.

Required Minimum Qualifications:

Bachelor's Degree or currently pursuing/enrolled in a 4-year degree program in a related field. 1-3 years related experience. Proficiency in Microsoft O365 environment Knowledge of general office equipment Demonstrated problem-solving skills. Strong organizational and communication skills and the ability to multi-task The ability to travel up to 25% pending the projects assigned. The ability to work flexible hours depending on the project/events assigned.

Preferred Minimum Qualifications:

Experience with live events, meeting production preferred. Physical Demands (refer to Addendum): Ability to work in an office environment doing sedentary work.

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person