Communications & Administration Coordinator

Position Title:

Communications & Administration Coordinator (Marketing)

Work Location:

Portsmouth

NH 03801

Assignment Duration:

12

Months Work Arrangement:

Onsite Position Summary:

Communications & Administration Coordinator supports The Organization's Communications and Administration team by executing tactical communications activities and providing day-to-day administrative support. This role focuses on content formatting, publishing, coordination, and organizational tasks that enable efficient delivery of internal communications and site initiatives.

Background & Context:

Working under close guidance, this role helps ensure communications are accurate, timely, and aligned with site and global standards while supporting the team's operational needs.

Key Responsibilities:

• Assist with drafting, formatting, and publishing content for internal communications channels (e.g., intranet articles, newsletters, digital signage) in alignment with team direction
• Support updates and maintenance of The Organization's intranet (CoLab), including posting content and ensuring pages are current and accurate
• Proofread and edit communications materials for clarity, consistency, and adherence to corporate style guidelines
• Compile content submissions from stakeholders and prepare them for review and publication
• Support the execution of internal communications campaigns (i.e., events, volunteerism, etc.) by preparing materials in alignment with team direction
• Provide general administrative support to the Communications and Administration team (e.g., scheduling meetings, managing calendars, tracking deliverables)
• Maintain communication calendars and shared documentation to support planning and reporting
• Assist with coordinating logistics for site events, meetings, and communications activities
• Support data tracking and reporting by compiling basic metrics (e.g., engagement data, participation tracking)
• Other duties as assigned

Qualification & Experience:

• Associate's or Bachelor's degree in Communications, Business Administration, or a related field preferred
• 0-2 years of experience in communications, administrative support, or a related role
• Strong written and verbal communication skills with attention to detail
• Basic copyediting and proofreading skills
• Highly organized with the ability to manage multiple tasks and deadlines concurrently
• Proficiency in Microsoft Office (Word, PowerPoint, Excel)
• Familiarity with SharePoint, intranet tools, or content management systems preferred
• Strong collaboration and customer-service mindset when working with internal stakeholders
• Ability to work under close supervision and follow established processes and guidelines