Administrative Coordinator

Description Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Administrative Coordinator position for a closely held company in the Reno area.

Primary Responsibilities:

• Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and other interactions with meticulous attention to detail.
• Coordinate internal and external meeting logistics, ensuring all participants have necessary materials and technical support.
• Serve as a primary point of contact for external partners and grantees regarding scheduling and logistics.
• Organize and book comprehensive domestic and international travel arrangements, including airfare, lodging, and ground transportation.
• Process expense reports with high attention to detail.
• Collaborate with cross-functional teams to streamline communication and assist with successful delivery of Quest projects as needed.
• Contribute to special projects as needed, such as event planning for internal and external events.
• Other duties as assigned.

Qualifications:

• Bachelor's degree preferred, or equivalent professional administrative experience.
• 5+ years of experience in an administrative support role, ideally supporting multiple team members.
• Proven track record of success in managing high-stakes scheduling and complex travel logistics for teams.
• Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
• Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles.
• Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment.
• Ability to demonstrate initiative and resourcefulness.
• Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications.
• Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism.

This organization offers a very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost. It is a highly professional atmosphere, and requires very strong communication skills and experience. If you are interested in learning more, please apply today! Requirements

• Bachelor's degree preferred, or equivalent experience in administrative roles requiring attention to detail.
• Minimum of 5 years of experience in administrative support roles, preferably managing multiple team members.
• Proven expertise in handling complex scheduling and travel arrangements, including international travel.
• Strong communication and interpersonal skills to engage effectively with diverse stakeholders.
• Excellent organizational skills and the ability to work both independently and collaboratively in a fast-paced environment.
• Proficiency in Gmail, Google Calendar, Microsoft Office Suite, and Google Drive applications.
• Demonstrated ability to exercise initiative and resourcefulness in problem-solving.
• Commitment to maintaining confidentiality and high standards in all aspects of the role.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .