Administrative Coordinator

Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Administrative Coordinator position for a closely held company in the Reno area.

Primary Responsibilities:

• Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and otherinteractions with meticulous attention to detail.
• Coordinate internal and external meeting logistics, ensuring all participants havenecessary materials and technical support.
• Serve as a primary point of contact for external partners and grantees regardingscheduling and logistics.
• Organize and book comprehensive domestic and international travel arrangements,including airfare, lodging, and ground transportation.
• Process expense reports with high attention to detail.
• Collaborate with cross-functional teams to streamline communication and assist withsuccessful delivery of Quest projects as needed.
• Contribute to special projects as needed, such as event planning for internal andexternal events.
• Other duties as assigned.

Qualifications:

• Bachelor's degree preferred, or equivalent professional administrative experience.
• 5+ years of experience in an administrative support role, ideally supporting multipleteam members.
• Proven track record of success in managing high-stakes scheduling and complex travellogistics for teams.
• Strong communication and interpersonal skills, with the ability to interact professionallywith diverse stakeholders.
• Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles.
• Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment.
• Ability to demonstrate initiative and resourcefulness.
• Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications.
• Discretion and confidentiality in handling sensitive information and maintaining a highlevel of professionalism.

This organization offers a very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost. It is a highly professional atmosphere, and requires very strong communication skills and experience. If you are interested in learning more, please apply today!