Administrative Assistant/Team Coordinator

Administrative Assistant/Team Coordinator Lee & Associates Blue Ash, OH Job Details Full-time From $49,000 a year 3 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Email marketing Record keeping Branding Teamwork Microsoft Excel Microsoft Outlook Mid-level Improving operational efficiency Databases Administrative experience Real estate administrative experience Proposal writing Attention to detail Task prioritization Graphic design software Real estate market analysis Organizational skills GIS software Document management Communication skills Technical Proficiency Market research within real estate industry Marketing collateral creation Full Job Description Position Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced retail commercial real estate team. This role is critical in maintaining operational efficiency, supporting marketing efforts, and assisting with property research and client deliverables. The ideal candidate is proactive, tech-savvy, and comfortable managing multiple priorities in a deadline-driven environment. Key Responsibilities Provide administrative support to brokers and team members, including scheduling, correspondence, and document management Prepare proposals, presentations, and marketing materials using Microsoft Office and Adobe Creative Cloud Maintain and organize property databases, listings, and client records Conduct property research, including market data, ownership details, tenant information, and comparable properties Assist in the creation and distribution of marketing campaigns and email communications Coordinate meetings, property tours, and client events Manage listing platforms and ensure accuracy of property information across all channels Track deadlines, transactions, and deal flow to ensure timely execution Support transaction processes including documentation and compliance tracking Qualifications 2+ years of administrative experience, preferably in commercial real estate or a related field Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Working knowledge of Adobe Creative Cloud (InDesign, Photoshop, Illustrator preferred) Experience with property research tools and platforms (e.g., CoStar, LoopNet, public records, GIS tools) Strong organizational skills with exceptional attention to detail Ability to multitask and prioritize in a fast-paced environment Excellent written and verbal communication skills Self-motivated with a proactive and problem-solving mindset Preferred Skills Familiarity with retail commercial real estate terminology and processes Experience supporting brokerage teams or working in a deal-driven environment Basic understanding of marketing principles and branding What We Offer Competitive compensation package Opportunity to work with a dynamic and growing retail brokerage team Exposure to high-profile retail real estate transactions Collaborative and professional work environment

Pay:

From $49,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person