Lead Administrative Support Specialist - CTO

Lead Administrative Support Specialist - CTO

Company:

University of Oklahoma

Job Location:

Norman, Oklahoma

Category:

Administrative Assistants

Type:

Full-Time

Pay Range:

Targeted pay range of $16.15 - $21.00, based on experience.

Benefits Eligible:

Yes Work Schedule:

Monday - Friday, 8:00 a.m. to 5:00 p.m. (may include some weekends)

Travel:

Not required

Position Introduction:

OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 74 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options. At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you! Be the organizational force behind life-saving cancer care. Stephenson Cancer Center's Clinical Trial's Office (CTO) is seeking a highly skilled and proactive Lead Administrative Support Specialist to provide advanced administrative leadership and operational support to department leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced, mission-driven environment and takes pride in keeping complex operations running smoothly. As a trusted partner to CTO staff and leadership, you will handle sophisticated administrative responsibilities, support critical initiatives, and serve as a resource and leader for other support staff-all while contributing directly to the success of Oklahoma's only NCI-Designated Cancer Center. Why This Role Matters. Behind every breakthrough in cancer care is a strong administrative foundation. In this role, you'll help ensure seamless operations, financial accuracy, compliance, and communication-allowing clinicians, researchers, and leadership to focus on delivering exceptional care and advancing discovery. What You'll Do Executive & Administrative Support

Provide advanced administrative support to department leadership and clinicians, managing complex and confidential information

Maintain office files, including sensitive patient and personnel records

Schedule appointments, coordinate calendars, and make detailed travel arrangements

Communication & Customer Service

Serve as a primary point of contact for faculty, staff, vendors, and the public

Receive and triage incoming calls, respond to routine inquiries, and route issues appropriately

Distribute departmental communications, mail, and publications

Handle internal and external questions and concerns with professionalism and discretion

Document Preparation & Reporting

Type, proofread, and prepare correspondence, reports, lectures, manuscripts, grant proposals, and medical documentation

Draft routine correspondence on behalf of leadership or clinician(s) with minimal instruction

Prepare reports such as supply expenditures, rotation schedules, and operational summaries

Office Operations & Improvement

Monitor inventory and order office supplies; complete requisitions and authorized forms

Assess and improve office procedures to enhance efficiency and effectiveness

Plan, coordinate, and expedite special projects requiring creative and analytical thinking

Additional Responsibilities

Complete related duties as needed to support departmental goals and operations

Why Join Stephenson Cancer Center?

Be part of Oklahoma's only NCI-Designated Cancer Center

Support faculty and programs at the forefront of cancer research and treatment

Work in a collaborative academic health system with opportunities for growth

Make a meaningful contribution to patient care, research, and education

Learn more about the Stephenson Cancer Center's Clinical Trials Office. Ready to bring your expertise where it truly matters? Apply today and become a vital part of the team supporting innovation, compassion, and excellence at Stephenson Cancer Center's Clinical Trials Office. View full job description

Required Education and Experience:

High School Diploma or GED.

12 months office, clerical, or administrative experience.

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