Administrative Office Coordinator Gilcrease Hills Homeowners Association Tulsa, OK Job Details Full-time From $19 an hour 17 hours ago Qualifications Customer communication Full Job Description Do you aim high? Are you genuinely helpful? Are you looking for a place where you can make a difference, and build a rewarding, long-lasting career? Gilcrease Hills Homeowners Association is seeking an Administrative Office Coordinator for our beautiful HOA Community in Tulsa, OK. Come work in Oklahoma's largest HOA community. Job Summary The Operations & Administrative Coordinator supports the daily operations of the Gilcrease Hills Homeowners Association by coordinating administrative processes, maintaining operational systems, supporting residents and committees. This position is responsible for helping build an organized, efficient, and resident-focused operation through office coordination, process documentation, technology, financial administration, and continuous improvement. Preferred Qualifications Three (3) or more years of experience in administrative support, accounts receivable, office operations, bookkeeping, community management, or a related field. Experience with Buildium (preferred) or other property management software or the ability to quickly learn property management software. Working knowledge of QuickBooks or comparable accounting software. Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams. Experience using digital calendars, online scheduling platforms, and electronic document management systems. Excellent written and verbal communication skills. Strong organizational, project coordination, and customer service skills. Ability to prioritize multiple projects while maintaining attention to detail. Core Responsibilities Administrative Operations Coordinate daily office operations. Manage correspondence, calendars, scheduling, and resident communications. Maintain organized electronic and physical filing systems. Financial Administration Assist with homeowner payments and assessments. Support invoicing, collections, payment plans, and financial recordkeeping. Assist with monthly financial reviews. Utilize Buildium and QuickBooks to maintain accurate financial and resident records. Community Relations Respond professionally to homeowner questions and concerns. Assist with newsletters, community updates, and resident communications. Support neighborhood events and committee activities. Help create a welcoming experience for residents and guests. Technology & Digital Operations The Operations & Administrative Coordinator is expected to become proficient in the Association's technology platforms and use technology to improve operational efficiency and resident service.

Preferred experience includes:

Buildium Property Management Software QuickBooks Microsoft Outlook, Word, Excel, and Teams Digital calendars and online scheduling platforms Electronic document management and cloud-based filing systems Resident communication tools and email platforms Basic video creation or willingness to assist with resident training videos and digital education materials

Pay:

From $19.00 per hour

Work Location:

In person