Administrative Coordinator

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Job Description Key Responsibilities Program & Data Management Maintain the Act 91 database, including entering HEMAP applications and assigning them to the loan evaluation team. Review lender spreadsheets of Act 91 Notices and prepare them for upload. Prepare quarterly Act 91 maps and related reporting. Track sheriff's sale outcomes by contacting foreclosure attorneys and reviewing online resources; record results in the AS/400 system. Maintain accurate access permissions for foreclosure attorneys and lenders using the HEMAP status screen. Update counseling agency contact information for the PHFA website. Application & Recertification Workflow Assign daily recertifications to loan staff and review completed recertifications for accuracy. Monitor program email inboxes and ensure timely routing of inquiries. Process daily mail, distribute items to appropriate staff, and follow up with counseling agencies when applications are outstanding. Customer Service & Communication Answer calls from the HEMAP queue, distribute voicemail messages, and manage incoming faxes. Provide administrative support to the Division Director as needed. Borrower Outreach & Account Support Maintain a collections queue by contacting borrowers via phone, email, and written correspondence to arrange payment plans for delinquent accounts. Refer unresolved or uncollectable accounts to the Manager of Loan Processing for further action. Administrative Operations Prepare activity reports and assist with general filing, mailings, and document organization. Serve as backup for other administrative functions and assist with training new employees. Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision Qualifications High School, Maintain Database, collections, monitor email and faxes, maintain schedule, open mail, administrative support, Relevant professional experience (1-3 years), Work Habits/Time Management Experience Relevant professional experience (1-3 years) EEO Statement As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment. The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion. Diversity Statement PHFA values, honors and commits to the equitable treatment and elimination of discrimination in all forms. We are committed to the diversity of all staff, and in all programs and services offered. Invitation to Join Our Team! We are always excited to meet and collaborate with new talent in our industry. Join us now and let's work together to achieve success. We look forward to meeting you and building something great together. The Pennsylvania Housing Finance Agency offers affordable homeownership and rental apartment choices to support people with special housing needs, low- and moderate-income families, and older adults.