•Looking for Applicants in the Greater Wilmington, NC Area

•Overview Constructive Building Solutions, LLC is a project management, general contracting, and construction consulting firm serving commercial and municipal clients across the Cape Fear region. We are seeking a highly organized, proactive Administrative and Operations Coordinator & Bookkeeper to serve as the sole office and administrative employee of a small, close-knit company. This is a unique opportunity for someone who wants ownership over the administrative and financial side of a business — you will work directly with the company principal, handle the full scope of office operations and bookkeeping independently, and be a key part of a small team delivering high-profile construction and consulting projects. The ideal candidate is dependable, detail-oriented, resourceful, comfortable working autonomously with minimal oversight, and confident managing multiple priorities in a fast-paced, small-business environment. Key Responsibilities Bookkeeping & Finance (full ownership — no separate Finance department) Own day-to-day bookkeeping in QuickBooks, including entering cost estimates and job costing for active projects Process all accounts payable and accounts receivable Reconcile bank and credit card statements monthly Process payroll, client invoicing, and vendor/subcontractor payables Track and code expenses to appropriate accounts and projects Prepare financial reports and project cost summaries for the owner(s) Manage cash flow tracking and flag items needing owner attention Handle year-end close, tax prep, and coordinate directly with the company's outside Accountant Pick up mail and deliver bank deposits Administrative & Office Support Answer phones and direct potential clients or partners to the appropriate contact Add and remove users from company accounts and software systems Maintain and update insurance policies for company vehicles, equipment, and general liability/business coverage Maintain business licenses and contractor licenses in good standing Maintain and update the subcontractor COI (Certificate of Insurance) book Prepare for and communicate with insurance audit adjusters Manage IT needs and serve as the point of contact with outside IT support vendors Assist with project close-out documentation and any contract or dispute-related administrative matters Maintain corporate books, meeting minutes, and licensing/registration records Manage file storage (physical and digital) and package shipping/receiving Support the owner(s) with scheduling, correspondence, and general office errands Serve as the primary administrative point of contact for clients, subcontractors, and vendors Provide general administrative and operational support as needed Prepare AIA contracts, subcontracts and schedule of values. Qualifications Previous bookkeeping experience required, ideally in construction or a project-based industry (job costing experience a strong plus) Administrative, office management, or operations experience strongly preferred Proficiency with QuickBooks and Microsoft Office (Excel in particular) Strong understanding of basic accounting principles (AP/AR, reconciliations, job costing, payroll) Excellent organizational, communication, and time-management skills High attention to detail and accurate recordkeeping Professional phone and client-facing communication skills Ability to handle confidential financial and business information with discretion Highly self-motivated and comfortable working independently as the sole administrative employee, with direct access to and accountability to ownership Familiarity with AIA software is not required but is a plus

Pay:

$20.00 - $30.00 per hour Expected hours: 10.0 - 30.0 per week Application Question(s): Are you located in Greater Wilmington, NC Area (within an hour of Wilmington), or are you planning to relocate in the near future? Do you have experience with QuickBooks and/or AIA Software?

Work Location:

Remote