Administrative Coordinator

Job Summary About us Human Services Outcomes, Inc. is a very small career counseling and vocational rehabilitation consulting business. At this point the main services include remote vocational expert testimony for Social Security disability hearings, professional counseling services, and some book publishing work. The company has been in operation since 1997 in both Florida and Georgia, and now provides almost all services remotely. Position Description - Human Services Outcomes, Inc. (HSO)

Administrative Coordinator Responsibilities:

1. Managing finances, databases and personal and digital administrative communications with the Social Security Administration, 2 contractors, and counseling clients. Includes invoicing; follow-up and coordination on receipt of payments from the Social Security Administration; troubleshooting payment problems; doing payroll; may complete tax forms; problem solving tasks, or technical research as directed by HSO President; other tasks as assigned or required for effective operation of the business. Some tasks involve communicating with organization directors, managers, fiscal personnel, accountants, attorneys, book publishing consultants, government officials, etc. 2. Developing or making recommendations for development, implementation or modification of company administrative systems, including computer and software applications. Will assist with updating company website and related documents. 4. Managing distance counseling portal as needed.

Required Work Experience:

Three years in an administrative office capacity, including some bookkeeping using Quickbooks and use of Microsoft Office software.

Required Education:

Minimum of associate degree depending on experience. Prefer bachelor's or higher. Skills and Knowledge

MUST HAVE SKILL AND EXPERIENCE IN USING BASIC FUNCTIONS OF QUICKBOOKS.

Outstanding English oral and written communication skills; proficiency in use of standard office software (e.g., MS Word, Excel including pivot tables, Quickbooks); knowledge of computer operation, and troubleshooting minor computer and software problems; knowledge of conducting internet research including use of AI; high level skill in communicating complex information; customer service/interactional skills; skill in constructive, positive, creative problem solving with individuals and groups from different backgrounds, cultures and organization levels; skill in presenting a positive, upbeat image for the company; knowledge of social network tools; knowledge of or ability to learn basics of WordPress for making changes to company website.

Other:

This is a part time fully remote position, remaining at about 7-10 hours per week for a very small company , Must live in or in close proximity to Sandy Springs, GA since occasional in-person interaction or training may be necessary. The work schedule is completely flexible. To do work remotely, must have a computer, with Windows 11, printer/scanner and a high speed internet connection that can connect securely remotely to the HSO business computer. The latest MS Office 365 software will be provided for company and personal use. Must be able to meet basic U.S. government security clearance requirements to have access to some Social Security administrative systems.

Pay:

$19.00 - $24.00 per hour

Benefits:

Flexible schedule

Work Location:

Remote