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Administrative Coordinator Association & Events
Job
Meeting Services Inc
Remote
$41,000 Salary, Full-Time
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Job Description
Meeting Services Inc. (MSI) is seeking an Administrative Coordinator - Association & Events to support day-to-day operations for a professional association. MSI has over 28 years of experience in membership management, communications, and event coordination. This role is ideal for someone who is organized, detail-oriented, and enjoys supporting both administrative and member-facing work in a collaborative environment. This position supports membership services, communications, basic financial tracking, and association events while working closely with leadership and committee teams. Compensation & Benefits $40,000-$42,000 annual salary, based on experience Eligibility for discretionary company bonus opportunities Flexible hybrid work schedule (3 days in office, 2 days remote) Paid time off and 11 paid company holidays, with additional PTO earned over time Retirement plan with employer contributions Paid parental leave Fully paid travel for required conferences and events Training and professional development opportunities Requirements At least 2 years of administrative, office support, or customer service experience required Strong organizational and communication skills Experience with tools such as WordPress, YourMembership, Zoom, SharePoint, and QuickBooks is a plus Comfortable supporting executive staff, members, and committees Ability to manage multiple tasks and work independently and collaboratively Travel Requirement This role requires occasional travel (approximately 2 times per year) for week-long conferences and association events. Candidates must be able to meet this requirement. All travel expenses are fully covered Responsibilities Respond to member inquiries via email and phone Provide administrative support to leadership, board, and committees Maintain member records, databases, and shared files Assist with invoicing, payments, and membership tracking Support website updates, email communications, and virtual meeting setup Assist with event registration tracking and basic event support Help maintain accurate documentation and internal records