Administrative Coordinator

Administrative Coordinator Community Housing Network - 3.3 Troy, MI Job Details Full-time $300,000 per occurrence 1 day ago Benefits Health insurance Dental insurance Work from home Employee assistance program Vision insurance 401(k) matching Employee discount Qualifications Microsoft Word Meeting minutes Microsoft Excel Microsoft Outlook Presentation software Executive administrative support Mid-level Driver's License Driving Microsoft Teams SharePoint Managing executive calendars Proofreading CHN Travel scheduling Communication skills File organization Progress tracking (project management tasks) Time management

Full Job Description Administrative Coordinator Department:

Operations Reports to:

Director of Operations Employment Status Classification:

Full-Time Salary; Non-Exempt (40 hours per week)

Schedule:

Monday-Friday, 8:30 AM to 4:30 PM (In-office, Hybrid)

Location:

Troy, Michigan Salary:

$43,680.00 - $47,840.00 per year Join a Mission That Matters At Community Housing Network (CHN), we believe everyone deserves a safe, stable place to call home. For more than 25 years, CHN has been a leader in homeless prevention, housing assistance, affordable housing development, and supportive services across southeast Michigan. We are building thriving communities and overcoming housing instability through Inclusion, Integrity, Innovation, and Passion. Our team is collaborative, mission-driven, and deeply committed to the people and communities we serve. If you are motivated, highly organized, proactive, and energized by supporting leaders who are making a difference, this role may be the right fit for you. About the Role The Administrative Coordinator plays a critical role in ensuring the smooth, efficient operations of CHN's executive leadership and Board of Directors. This is not just a scheduling role. It is a position for someone who anticipates needs, solves problems before they arise, and brings structure and follow-through to a fast-paced, purpose-driven environment. You will serve as a trusted partner to members of the executive team, providing high-level administrative support, managing multiple calendars, coordinating board functions, and ensuring leadership is prepared, informed, and supported. We are looking for someone who: Is detail oriented and highly organized Thinks ahead and anticipates needs Takes initiative without waiting to be asked Communicates clearly and professionally Handles confidential information with discretion Thrives in a collaborative, mission-driven environment

What You'll Do Executive and Administrative Support:

Manage calendars and schedule meetings for three executives, and proactively review upcoming schedules to share relevant details or materials ahead of meetings as needed. Maintain organized, secure digital and physical files for the executive team, ensuring sensitive information is handled in line with privacy policies. Coordinate conferences, travel, and related logistics across the organization, ensuring all details are managed efficiently and accurately. Set up and organize meeting rooms with necessary materials and technology. Contribute to special projects and provide flexible support to meet evolving executive and administrative needs.

Board Coordination:

Coordinate board and subcommittee meetings, including scheduling in alignment with executive calendars and preparing meeting spaces, materials, and technology. Prepare, distribute, and maintain board agendas, minutes, resolutions, and supporting documentation. Attend board and subcommittee meetings to record detailed minutes and produce formal meeting records. Track post-meeting action items and follow up to support timely completion. Maintain accurate, well-organized board records and manage the board SharePoint site. What You Bring Prior experience in administrative, executive support, or office coordination roles is preferred. Exceptional organizational and time management skills. Strong written and verbal communication skills. High attention to detail in composing, reviewing, and proofreading materials, establishing priorities, and meeting deadlines. Proficiency in Microsoft 365 applications (Word, Copilot, Excel, PowerPoint, Outlook, Teams, SharePoint). Analytical and problem-solving skills with a proactive mindset. Positive, enthusiastic attitude and commitment to excellence. Reliable transportation, possession of a valid driver's license, and maintenance of automobile insurance coverage that meets organization coverage limit requirements. (Bodily Injury $100,000 each person and $300,000 each occurrence and Property Damage of $100,000 each occurrence).

Travel:

Limited, occasional travel within Southeast Michigan may be required to support organizational needs. CHN reserves the right to require a motor vehicle record check with respect to any employee where driving is an essential function of the position.

Work Environment and Physical Demands:

Primarily in the office with the occasional opportunity to work from home. To work from home, the candidate must have a designated space that allows for privacy. This position is primarily sedentary, but may occasionally require standing, walking, bending, or lifting to set up conference rooms, trainings, or managing office tasks. May be required to work beyond standard business hours to meet organizational needs and for meetings or events.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Why Join Community Housing Network? For more than 10 years, CHN is proud of to be: Recognized as Detroit Free Press Top Workplace Named a Crain's Cool Place to Work We offer: Comprehensive benefits package, including dental, vision, and health insurance Up to 4% employer match on your 401(k) Generous paid vacation and sick time Full access to employee perks such as our Employee Assistance Program (EAP), social groups, on-site wellness center, travel and financial assistance, and employee discount programs Most importantly, you will be a part of a team that is building stronger communities, helping individuals and families achieve stability, dignity, and opportunity.