Administrative Coordinator Velez Trucking Service Inc - 5.0 Miami, FL Job Details Full-time $20 - $30 an hour 13 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Professional development assistance Flexible schedule Qualifications Customer communication Writing skills Logistics Transportation management systems Attention to detail Organizational skills

Full Job Description Location:

Miami-Dade County, FL Job Type:

Full-Time Pay:

$48,000-$62,000 per year, based on experience & qualifications. Full-time position - Remote with occasional in person visits to work site. Velez Trucking Service Inc. is seeking a highly organized, dependable, and motivated Administrative & Operations Coordinator to support the day-to-day administration and operations of our transportation company. This position will work closely with company ownership and assist with multiple areas of the business, including driver administration, scheduling, recruiting, safety documentation, fleet coordination, payroll preparation, and general operational support. We are looking for someone who takes initiative, communicates well, stays organized in a fast-paced environment, and can be trusted to follow responsibilities through from beginning to end as well as someone with the hunger for growth in a company. Key Responsibilities Provide administrative support for daily transportation operations Assist with driver scheduling, attendance, call-outs, and route coverage Coordinate driver onboarding and maintain employee documentation Assist with recruiting, applicants, interviews, and hiring processes Maintain organized driver, fleet, safety, and company records Track driver and operational performance Assist with payroll preparation, timekeeping, and employee records Coordinate vehicle maintenance, repairs, and service appointments Communicate regularly with drivers regarding schedules, documentation, and operational issues Assist with DOT, safety, and compliance documentation Monitor and follow up on required driver training and safety coaching Assist with Hours of Service and ELD administrative matters Prepare spreadsheets, reports, and operational tracking Communicate professionally with customers, vendors, drivers, and company leadership Help resolve day-to-day operational issues as they arise Perform additional administrative and operational duties as needed Qualifications The ideal candidate will be: Highly organized and detail-oriented Dependable, punctual, and accountable Comfortable managing multiple priorities at once Able to work independently and take initiative Professional and confident when communicating with employees Comfortable following up and holding others accountable A strong problem solver Able to maintain confidentiality with employee and company information Comfortable learning new technology and software Proficient with Microsoft Excel, Word, email, and general office systems Able to communicate professionally both verbally and in writing Experience in one or more of the following is preferred: Transportation or trucking Logistics or dispatch Fleet administration

DOT/FMCSA

compliance Driver administration Safety/compliance Recruiting or HR administration Payroll/timekeeping Transportation management systems Amazon Mile Middle or Last Mile Previous transportation experience is preferred but not required for a strong candidate who demonstrates excellent organizational skills, professionalism, initiative, and the ability to learn quickly. Because transportation is a fast-paced and time-sensitive industry, flexibility is important. Occasional communication outside of normal business hours may be necessary when urgent operational matters arise. We're looking for someone who does more than simply complete assigned tasks. The right candidate notices what needs attention, follows through without constant reminders, communicates effectively, keeps information organized, and helps make daily operations easier and more efficient. If you are organized, dependable, proactive, and enjoy working in an environment where every day can bring something different, we'd like to hear from you.

Pay:

$20.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Professional development assistance Vision insurance

Work Location:

Hybrid remote in Miami, FL 33166