Administrative Coordinator (Dept. of Applied Mathematics & Statistics)

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university. The Department of Applied Mathematics and Statistics seeks a proactive Administrative Coordinator to support the smooth functioning of a department with a large teaching assistant population and a strong instructional mission. The coordinator will play a central role in managing TA workflows, coordinating student payments, and monitoring administrative systems to ensure accordance with internal policies and timeliness by faculty and students. The ideal candidate is organized, detail oriented, and able to balance multiple priorities while contributing to a professional and efficient team. The Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others. Specific Duties & Responsibilities Plan, support, and organize daily activities of the office, unit, or program. Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. May serve as the liaison or contact with internal and external service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements). Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies Develop and compile reports. Assist with the preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Perform non-routine and confidential administrative functions, as needed. Coordinate work assignments of students and/or temporary office support, as needed. Coordinate preparation, set up and logistics for events/functions. Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements. Other duties as assigned. In addition to the duties described above Coordinate student payroll processes: position postings (SMILE), hiring (SAP), and timesheet management (TimesheetX). Process non-employee reimbursements, awards, and bonuses; serve as reimbursement subject-matter expert for faculty and students.

Coordinate Duncan Research Fund awards:

application intake, disbursement, reporting, and recordkeeping. Minimum Qualifications High school diploma or graduation equivalent. Two years of related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Prior experience with JHU systems such as SAP, TimesheetX, and SIS. Technical Qualifications & Specialized Certifications Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Technical Skills & Expected Level of Proficiency Calendar Management

• Intermediate Electronic Office Tools
• Intermediate Event Coordination
• Intermediate Financial Administration
• Intermediate Meeting Coordination
• Intermediate Office Procedures
• Intermediate Oral and Written Communications
• Intermediate Organizational Skills
• Intermediate Report Writing
• Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title:

Administrative Coordinator Role/Level/Range:

ATO 37.5/02/OE

Starting Salary Range:

$18.20

• $33.

90 HRLY (Commensurate w/exp.) Employee group:

Full Time Schedule:

M-F, 7.5

hrs daily

FLSA Status:

Non-Exempt Location:

Hybrid/Homewood Campus Department name: Applied Math Admin Personnel area: Whiting School of Engineering The successful candidate(s) for this position will be subject to a pre-employment background check. If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly. During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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