Affiliated Office Address Baltimore, MD, USA Requisition

ID 122884

Date Created October 26, 2026 Job Family Administrative Services Job Subfamily General Admin Suppt Job Function Clerical/Administrative Support Exempt Status Non-Exempt Shift Type Full Time Schedule M-F 8am

• 4:30pm (Thursdays must be available at 6:30am on site) Worksite 04-

MD:

School of Medicine Campus Work Modality Hybrid:

On-site 60-89% of hours worked (

Ex:

3-4 out of 5 days/week) We are seeking an Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others. Specific Duties & Responsibilities Plan, support, and organize daily activities of the office, unit, or program. Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. May serve as the liaison or contact with internal and external service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements) Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies Develop and compile reports. Assist with the preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Perform non-routine and confidential administrative functions, as needed. Coordinate work assignments of students and/or temporary office support, as needed. Coordinate preparation, set up and logistics for events/functions. Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements. Other duties as assigned. Residency Program Administration Monitor resident days off, conference attendance, and educational participation. Maintain and update attendance records in New Innovations (NI). Coordinate logistics for weekly resident school sessions, including room setup, attendance tracking, food coordination, and M&M. Process reimbursements for conferences, educational expenses, resident events, and program-related dinners. Track individual resident education funds and balances. Process program-related invoices and maintain financial documentation. Schedule and coordinate program meetings including SARs, APE, APD meetings, Clinical Competency Committee (CCC), and other educational leadership meetings. Maintain resident documentation including Individual Learning Plans (ILPs), CVs, flu records, exam documentation, and other required training records. Track USMLE Step 3 and EMIGS exams for PGY-1 and PGY-2 residents. Order exam vouchers and serve as program contact for EMIGS coordination. Coordinate annual residency class photo. Organize and schedule PGY-4 Mock Oral Boards. Manage the residency education email inbox and respond to resident and faculty inquiries. Coordinate lab coat cleaning and program supply orders. Program Director Administrative Support Assist Dr. Chou with calendar coordination, scheduling meetings with residents, students, and faculty. Shared Responsibilities (with Program Team) Coordinate credentialing process for incoming interns, including documentation collection, submission, and tracking requirements for hospital onboarding, badge access, etc. Major Annual Program Activities Assist with logistics for residency interview season including scheduling, coordination, and communication with applicants. Provide logistical support for intern orientation including food coordination, room reservations, document preparation, and general event support. Assist with planning and logistical coordination for the residency graduation event. Grand Rounds Administration Maintain records for the CME office including continuing education compliance and documentation. Manage peer review documentation and mitigation tracking. Coordinate Grand Rounds speakers including scheduling, communication, and preparation requirements. Coordinate event logistics including food orders, room setup, and audiovisual needs. Process speaker honoraria, invoices, and non-employee expense reimbursements. Manage Payment Works onboarding for speakers. Arrange hotel accommodations, car service, and travel itineraries. Send email announcements and update calendar listings for upcoming Grand Rounds sessions. Track attendance and maintain transcripts for CME records. Clerkship Support Provide administrative support for the GYNOB medical student clerkship, communications, educational activities, and other clerkship-related needs. Minimum Qualifications High school diploma or graduation equivalent. Two years of related experience. Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula. Preferred Qualifications Technical Qualifications & Specialized Certifications Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Technical Skills & Expected Level of Proficiency Calendar Management

• Intermediate Electronic Office Tools
• Intermediate Event Coordination
• Intermediate Financial Administration
• Intermediate Meeting Coordination
• Intermediate Office Procedures
• Intermediate Oral and Written Communications
• Intermediate Organizational Skills
• Intermediate Report Writing
• Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title:

Administrative Coordinator Role/Level/Range:

ATO 37.5/02/OE

Starting Salary Range:

$18.65

• $34.

75 HRLY (Commensurate w/exp.) Employee group:

Full Time Schedule:

M-F 8am

• 4:30pm (Thursdays must be available at 6:30am on site)

FLSA Status:

Non-Exempt Location:

Hybrid/School of Medicine Campus Department name:

SOM OB GYN

General Administration Personnel area: School of Medicine Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law https:

//www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.