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Finance & Administrative Coordinator
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Special Love, Inc.
Remote
$52,500 Salary, Full-Time
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Job Description
About Special Love Special Love is a nonprofit organization based in Winchester, Virginia that creates a supportive and nurturing community for children with cancer and their families through free camps, getaway weekends, emergency financial assistance, educational scholarships, and year-round programs. Position Summary Special Love is seeking an organized, detail-oriented Finance & Administrative Coordinator to support the day-to-day operations of the organization. Reporting to the Director of Finance & Administration, this position will provide administrative, financial, donor services, and operational support while serving as a key partner to the Executive Director on organizational priorities and special projects. This role is ideal for someone who enjoys variety, is highly organized, takes initiative, and thrives in a mission-driven environment where no two days are the same. Primary Responsibilities Finance & Operations Support Assist with accounts payable, deposits, expense reporting, reconciliations, and financial recordkeeping Maintain vendor files, contracts, insurance records, and other organizational documentation Support audit process and implementation of financial systems Assist with payroll, benefits administration, and HR-related tasks as needed Donor Services & Administrative Support Manage timely gift acknowledgments Maintain accurate donor records and generate reports from the CRM Support fundraising campaigns, donor stewardship activities, and event administration Manage incoming mail, office supplies, and general office operations Executive & Organizational Support Provide administrative and operational support to the Executive Director and Director of Finance & Administration Assist with board and committee meeting logistics and materials Coordinate organizational projects, research, reporting, and follow-up activities Help ensure important administrative and operational tasks are completed efficiently and on time Event & Program Support Support registration, logistics, and administrative needs for camps, family programs, and special events Provide occasional on-site support at organizational events and programs Qualifications 2+ years of experience in administration, operations, finance, nonprofit management, or a related field Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and work independently Proficiency with Microsoft Office and database systems; CRM and QuickBooks experience preferred Work Environment This position is based in Winchester, Virginia. Special Love operates in a hybrid work environment, with team members working in the office on Mondays, Tuesdays, and Thursdays and remotely on Wednesdays and Fridays. Occasional evening, weekend, and travel requirements are expected to support camps, family programs, fundraising events, and other organizational activities throughout the Mid-Atlantic region. Compensation & Benefits Salary range: $45,000-$60,000 commensurate with experience. Special Love offers a competitive benefits package including health insurance, retirement benefits, paid time off, and a flexible hybrid work environment. Equal Opportunity Employer Special Love is an Equal Opportunity Employer and is committed to creating a diverse, inclusive, and equitable workplace where all individuals are treated with dignity and respect.