Operations Administrative Coordinator

JOB INFORMATION

Job Title:

Operations Admin Coordinator - GCT Containers Location(s):

Garden City Terminal FLSA Status:

Non-Exempt

JOB OVERVIEW

Under the supervision of the Operations Administrative Supervisor/Planner or Assistant Manager - Operations, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee-related matters. Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity, and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors. Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors.

JOB DUTIES

Performs a variety of clerical duties such as filing, inventory, copying, answering telephone inquiries, typing, updating reports, and reception work as required. Performs all manual job functions. Enters, facilitates, and verifies orders into the NAVIS system based on a variety of customer requests. Ensures orders are complete with information in NAVIS before processing. Communicates verbal orders to yard operators. Processes service orders for billing submission (chassis bundling/unbundling, dig moves, stack relocations, gate overtime, etc.). Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc. Reports and corrects discrepancies between physical and computer inventory. Coordinates the movement of all containers within the Garden City Terminal. Performs error resolution on containers and chassis. Coordinates and plans import/export/empty containers for efficient yard and vessel operations. Performs detailed research and assists in testing new computer procedures and screens. Willing and capable to train other administrative personnel as needed. Works with the GPA ADP payroll system in processing employee time and benefits to ensure payment is processed accurately.

JOB REQUIREMENTS

Knowledge, Skills, & Abilities Knowledge of general office procedures and operation of office equipment required.

Must have the ability to input large volumes of data into GPA's systems accurately and efficiently.

Ability to type 35 wpm, or more, and use the numerical keypad.

Experience with Microsoft Word and Excel desired.

Possess skills to interact and communicate effectively and professionally with the GPA staff on all levels of administration including immediate supervisor, management and co-workers required.

Must be willing and able to work weekends, holidays, shift work and, overtime, and telecommuting as needed. Experience Familiarity with operations of shipping industry also Preferred Education Required High School Diploma or equivalent Preferred Four-year college degree in business or related field highly Licenses & Certifications TWIC - Transportation Worker Identification Credential Required Upon Hire Driver's License - Valid state driver's license

Required Upon Hire Note:

This job description is not necessarily an exhaustive list of all duties, responsibilities, job requirements, or working conditions associated with the job. Management reserves the right to revise the job or to require the performance of different or additional tasks. The employee must be able to perform the essential functions of the job, with or without reasonable accommodation, an without direct threat to the health or safety of others.

Revised:

5/24/2023

Mission:

To empower entrepreneurs, strengthen industries, sustain communities, and fortify families by relentlessly striving to accelerate global commerce.