Administrative & Office Support:

Provide general clerical and administrative support for Foundation and Institutional Advancement operations

Schedule meetings, prepare agendas, and coordinate calendars
Handle mail, complete bank deposits, and other errands as needed.
Assist with document preparation, copying, scanning, and records management.
Assist with college facility rental administration and related paperwork.

Executive Director Support:

Provide administrative support to the Executive Director of the TCL Foundation.

Assist with board and committee meeting preparation, including packets, agendas, and materials. Prepare board/meeting rooms in advance of meetings.
Coordinate meeting logistics, RSVPs, and follow-up communications
Support special projects and confidential administrative tasks as assigned

Finance/Operational Support:

Assist with documentation collection and financial record organization.
Help maintain operational calendars, tracking documents and workflow.
Assist with donor acknowledgements, stewardship letter mailings, and campaign support.
Complete data entry into Donor Perfect. Event Support
Support event logistics for Foundation/College events, including registration tracking, vendor coordination, material preparation, and onsite assistance.
Assist with Chefs Table fundraising, including auction intake, inventory tracking, and event documentation for fundraising events.
Help maintain donor and alumni records (CRM systems & VEO databases)
Support email communication efforts through platforms like Constant Contact. Qualifications
Associate degree preferred; equivalent administrative experience considered
Minimum of 2 years of administrative or office support experience
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite, especially Outlook, Excel, and Word
Ability to manage confidential information with professionalism and discretion
Ability to prioritize multiple projects and work independently Preferred Qualifications
Experience in nonprofit, higher education, or advancement environments
Familiarity with donor databases such as DonorPerfect
Experience with QuickBooks Online, Constant Contact, or event coordination
Experience supporting meetings, boards, or fundraising events

Pay:

$23.00 - $28.00 per hour

Work Location:

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