Administrative Assistant II / Proposal Coordinator

Administrative Assistant II / Proposal Coordinator Onin Staffing - 3.7 El Paso, TX Job Details Temp-to-hire $19 - $23 an hour 1 day ago Benefits Paid holidays Dental insurance 401(k) Vision insurance Employee discount Life insurance Qualifications Meeting minutes Microsoft Excel Microsoft Outlook Content editing Social media content Project timeline management Mid-level Administrative experience Proposal writing Document management File organization

Full Job Description Overview:

NOW HIRING

Administrative Assistant II / Proposal Coordinator El Paso, TX Partnered with Onin Staffing Join a Professional Engineering & Surveying Firm We are seeking a highly organized, detail-oriented Administrative Assistant / Proposal Coordinator to support engineering and surveying teams. This role is perfect for someone who thrives in a fast-paced, deadline-driven environment and enjoys working on high-level documents and proposals. What You'll Do Lead the design, formatting, and preparation of engineering proposals Maintain company qualifications, resumes, and proposal templates Coordinate timelines and ensure proposals meet client requirements Collaborate with engineers to finalize technical documents Manage project documentation, activation sheets, and filing systems Assist with TXDOT precertification and proposal submissions Support administrative functions: timesheets, meeting minutes, reports Maintain confidentiality of sensitive company and client information Assist with website and social media content updates ✅ What We're Looking For Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) Strong writing, proofreading, and editing skills Ability to manage multiple deadlines and priorities Excellent organization and attention to detail Professional communication and discretion Ability to work independently and in a team environment Experience using AI tools for document creation and workflow (preferred) What We Offer ✅ Temp-to-Hire Opportunity (long-term career potential) ✅ Work with a respected engineering-focused organization ✅ Gain experience in high-level proposal development ✅ Professional, team-oriented environment How to Apply Send your resume today! Onin Staffing 7040 N Mesa St, Suite O El Paso, TX 79912 (915) 225-4062

Skills and Experience:

Lead the design, formatting, and preparation of engineering proposals Maintain company qualifications, resumes, and proposal templates Coordinate timelines and ensure proposals meet client requirements Collaborate with engineers to finalize technical documents Manage project documentation, activation sheets, and filing systems Assist with TXDOT precertification and proposal submissions Support administrative functions: timesheets, meeting minutes, reports Maintain confidentiality of sensitive company and client information Assist with website and social media content updates

Benefits:

Don't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package. Weekly pay $5 prescription drugs $5 doctor's visit copays Free teledoctor service Free counseling services Life insurance included Vision insurance included Dental insurance included Vacation and holiday pay Scholarship Opportunities 401(k) retirement plan Free legal services Our unbeatable employee discount program Apply now so we can hold a spot for you. We can't wait to talk to you! --Your Ōnin team