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Administrative Coordinator III for MABS (full-time, temporary)

Job

HERC

Huntsville, TX (In Person)

Full-Time

Posted 2 days ago (Updated 9 hours ago) • Actively hiring

Expires 7/26/2026

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Job Description

Requisition:
202600181S Occupational Category (Staff Positions Only):
Technical/Para-Professional Hiring Salary:
Monthly-Staff Department:
Dept of Molecular & Cellular Biology General Requirements:
Bachelor's degree with four years of relevant administrative assistant experience. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position/Usual Duties:
Performs advanced and complex administrative support duties for the Master's in Applied Biomedical Sciences ( MABS ) program in the College of Osteopathic Medicine. This is a full-time, temporary, benefits eligible, grant funded position expected to end on or before 10/31/2029. Continuation of the position is contingent upon continued funding. Primary Responsibilities (Staff Positions Only): Provides administrative and budgetary support for the Master's in Applied Biomedical Sciences (MABS) program in the College of Osteopathic Medicine (COM), including daily operations, expense monitoring, and compliance with university and federal regulations. Manages calendars, meetings, correspondence, travel arrangements, and departmental events for the department chair and faculty. Oversees budget requests, P-Card transactions, account expenditures, and financial reporting, maintaining accurate records. Implements and monitors departmental processes, project timelines, and policies; identifies and addresses potential issues. Trains faculty on budget procedures, promotion processes, and workload compliance. Serves as a liaison with university departments, faculty, staff, students, and external partners. Maintains secure records related to grant-funded projects and personnel, ensuring deadlines and reporting requirements are met. Supports COM initiatives. Performs related duties as assigned.