Administrative Coordinator

Administrative Coordinator 3.9 3.9 out of 5 stars Irving, TX 75038 $23.75 - $27.50 an hour - Temp-to-hire, Contract Robert Half 13,767 reviews $23.75 - $27.50 an hour - Temp-to-hire, Contract We are looking for an Administrative Coordinator to support a high-volume electrician school partnership in Irving, Texas. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping programs organized, maintaining accurate records, and coordinating with multiple groups to ensure participants stay on track. The role combines administrative support, billing oversight, reporting, and communication with employees, school contacts, and business partners. Success in this position requires strong attention to detail, sound judgment with confidential information, and confidence working in Excel and internal tracking systems.

Responsibilities:

Coordinate daily administration of the electrician school partnership, ensuring participant information, status updates, and program activity remain current and well documented. Monitor enrolled employees throughout the program by reviewing attendance, progress, completion milestones, and hours worked to help confirm compliance with program expectations. Facilitate onboarding into the training program for new employees as staffing needs evolve, including enrollment coordination and record maintenance. Manage tuition-related administrative tasks by processing payroll deduction details, tracking company-paid amounts, and supporting accurate financial records. Reconcile invoices, prepare billing documentation, and assist with routine reporting to maintain consistency between program participation and financial data. Produce timesheet summaries and related reports, verifying entries for accuracy and following up on discrepancies when needed. Act as the central point of contact for school representatives, participating employees, and internal business partners to keep communication clear and timely. Enter, update, and organize program data in Excel and internal systems to support reporting, audits, and ongoing operational visibility. At least 5 years of experience in an administrative support or program coordination role. Demonstrated background in billing administration, reporting, recordkeeping, and data tracking. Proficiency in Microsoft Excel for data entry, spreadsheet management, and basic report preparation. Strong organizational skills with the ability to manage detailed documentation accurately and consistently. Ability to handle sensitive employee, payroll, and financial information with discretion and professionalism. Effective written and verbal communication skills for working directly with employees, educational partners, and cross-functional contacts. Experience supporting training programs, tuition assistance initiatives, educational partnerships, or workforce development efforts is preferred. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .